Part-Time Medical Office Administrative Coordinator

Advantia Health, LLC; Waterloo (IL); On-site; USD 21,000 - 25,000; Part time

Benefits offered by this job

Health Insurance

Dental Insurance

Vision Insurance

HSA / FSA Option

401k with company match

Job summary

Heartland Women’s Healthcare is seeking an Administrative Coordinator to join our front desk team. This part-time role (2-3 days/week, no weekends) involves greeting patients, check-in, collecting co-pays, processing paperwork, and scheduling appointments within our healthcare facility.

You will maintain patient records, ensure accurate financial information, and keep the reception area orderly while supporting a welcoming environment for patients.

Qualifications

• High school diploma or equivalent.
• Certificate program in medical field preferred.
• 1+ year experience as administrative assistant or in a relevant role.
• Familiar with medical terminology, body systems, anatomy, physiology and concepts of disease.
• Punctuality and excellent attendance is required.

Responsibilities

• Greet patients and visitors at the front desk in a prompt, courteous and helpful manner.
• Schedule appointments in person or by telephone to optimize patient satisfaction and clinic flow.
• Keep patient appointments on schedule by notifying providers of arrivals and delays.
• Comfort patients by addressing anxieties and maintaining the reception area.
• Maintain patient records and ensure confidentiality of information.
• Capture and update patient personal and financial information for accounts.
• Process patient information packets including consent and HIPAA forms.
• Record and collect patient charges; manage third-party billing when applicable.
• Maintain office inventory and equipment; order supplies as needed.
• Assist in emergencies and support a welcoming office environment.
• Contribute to team effort by performing related tasks as needed.

Skills

Organizational skills

Time management

Punctuality

Medical terminology knowledge

Patient service

Attendance

Education

High school diploma or equivalent

Certificate in medical field

Job description

Heartland Women’s Healthcare is seeking an Administrative Coordinator to join our front desk team. This part-time role (2-3 days/week, no weekends) involves greeting patients, check-in, collecting co-pays, processing paperwork, and scheduling appointments within our healthcare facility.

You will maintain patient records, ensure accurate financial information, and keep the reception area orderly while supporting a welcoming environment for patients.