Administrative Assistant - Budget & Operations Support

Presbyterian Homes; Lake Forest (IL); On-site; USD 29,000 - 34,000; Full time

Benefits offered by this job

Health & Wellness

PTO rollover/sellback

403(b) with match

Commuter benefits

Financial counseling

Life insurance

Disability coverage

Employee assistance program

Tuition reimbursement

Scholarships

Mentorship

Career pathways

Chaplain counseling

Job summary

At Lake Forest Place, an Administrative Assistant is sought to support the Maintenance Department in a full-time, on-site capacity. The role involves handling invoices, budgeting support, payroll tracking, and monthly reporting to leadership.

Ideal candidates will have a high school diploma, prior administrative experience, and proficiency with Microsoft Office and basic bookkeeping. A supportive, mission-driven workplace environment is offered with opportunities for growth.

Qualifications

• High school diploma or equivalent.
• Administrative experience preferred.
• Experience with Microsoft Office and databases.
• Basic bookkeeping or financial recordkeeping experience preferred.

Responsibilities

• Prepares invoices for submittal to Accounting.
• Maintains budgets for Maintenance, Landscaping, Decorating And Public Safety; tracks monthly budget vs actual.
• Keeps track of payroll files and attendance.
• Types up monthly reports for Directors and Vice-President; includes budgets and capital items.
• Maintains Capital Budget for Buildings and Grounds; tracks payments.
• Prepares monthly resident and interdepartmental transfers.
• Schedules renovations and related work; prepares work requests and renovation forms.
• Prepares monthly reports from the Maintenance management system; trains on usage; backups data.
• Enters invoices for payment into the accounting system.
• Other duties assigned.

Skills

Administrative experience

Office experience

Data entry

Education

High school diploma or equivalent

Tools

Microsoft Office

Database systems

Job description

At Lake Forest Place, an Administrative Assistant is sought to support the Maintenance Department in a full-time, on-site capacity. The role involves handling invoices, budgeting support, payroll tracking, and monthly reporting to leadership.

Ideal candidates will have a high school diploma, prior administrative experience, and proficiency with Microsoft Office and basic bookkeeping. A supportive, mission-driven workplace environment is offered with opportunities for growth.