Part-Time Institutional Research Data & Reporting Assistant

St.-John; New York (NY); On-site; USD 28,000 - 41,000; Part time

Job summary

St.-John is seeking a part-time Administrative Support for the Office of Institutional Research on Queens campus. Reporting to the Assistant Provost, the role handles day-to-day operations, helps prepare institutional reports, surveys, and documentation.

The position emphasizes data accuracy, data governance, and collaboration with academic, admin, and IT teams. Proficiency in Excel/SQL and experience with dashboards are encouraged; strong communication and organizational skills are essential.

Qualifications

• Bachelor’s degree in social sciences or related analytical field.
• 2–4 years of experience in institutional research, data analysis, or related analytical role.
• Demonstrated proficiency in data analysis tools (e.g., Excel, SQL).
• Strong analytical and problem-solving skills with the ability to interpret complex datasets.
• Experience creating reports, dashboards, and data visualizations.
• Strong attention to detail and commitment to data accuracy and integrity.
• Ability to manage multiple projects and meet deadlines in a fast-paced environment.
• Knowledge of data privacy standards and ability to handle sensitive information responsibly.
• Proven performance with Microsoft Office 365 applications with specific knowledge of Excel and Adobe Acrobat.

Responsibilities

• Ensuring office efficiency and organization and coordinating office staff activities. Assist with all IR office functions including providing telephone coverage.
• Monitor Institutional Research’s email account and disseminating data and other requests as appropriate in a timely manner.
• Manage the documentation process of all records within IR.
• Assist in the coordination and management of the process of completing institutional surveys to external agencies with members of the university community.
• Support the compilation and completion of data requests such as reports included in the University Fact Book, brochures, enrollment reports, course evaluations, and assessment reports.
• Proactively prepare comparative summaries of results in rankings and other publications for senior management. Conduct ongoing environmental scans to identify and report on national, regional, and local trends.
• Conduct ongoing monitoring of websites and publications to ensure that St. John’s data are accurately listed; and take appropriate action to correct when necessary. Create reports based on trends identified at the national, regional or local levels.
• Assist in the maintaining the Institutional Research’s website; upload reports and documents as necessary.
• Ensure data integrity through validation, auditing, and documentation processes.
• Maintain documentation related to data definitions, methodologies, and reporting processes.
• Contribute to data governance initiatives and promote best practices in data management and security.
• Project Management: Ability to manage multiple priorities and deadlines in a fast-paced environment
• Collaboration: Strong partnership skills across academic, administrative, and IT functions
• Communication: Ability to present complex data clearly to executive and non-technical audiences
• Strategic Thinking: Ability to connect data findings to institutional goals and long-term planning
• Problem-Solving: Ability to identify data issues and develop innovative solutions
• Technical Expertise: Proficiency in statistical tools, data visualization platforms, and database systems
• Data Analysis & Interpretation: Advanced ability to analyze large datasets and generate meaningful insights
• Data Governance & Integrity: Strong understanding of data standards, validation processes, and compliance requirements
• Ethics & Confidentiality: Commitment to responsible data use and protection of sensitive information
• Detail Oriented: Must have superior attention to detail and strong follow-through; outstanding organizational, verbal, and written communication skills; Accuracy and timeliness are essential
• Service Oriented: Personal orientation toward service to others and support of the University’s Vincentian Mission of service

Skills

Project Management

Collaboration

Communication

Strategic Thinking

Problem-Solving

Technical Expertise

Data Analysis & Interpretation

Data Governance & Integrity

Ethics & Confidentiality

Detail Oriented

Service Oriented

Education

Bachelor’s degree in social sciences or related analytical field

Master’s degree in quantitative/analytical or higher education field

Tools

Excel

SQL

Tableau

Power BI

Adobe Acrobat

Microsoft Office 365

Job description

St.-John is seeking a part-time Administrative Support for the Office of Institutional Research on Queens campus. Reporting to the Assistant Provost, the role handles day-to-day operations, helps prepare institutional reports, surveys, and documentation.

The position emphasizes data accuracy, data governance, and collaboration with academic, admin, and IT teams. Proficiency in Excel/SQL and experience with dashboards are encouraged; strong communication and organizational skills are essential.