Part-Time Hybrid Accounts Payable Coordinator

AllWork Inc.; Woodbridge Township (NJ); Hybrid; USD 34,000 - 49,000; Part time

Job summary

AllWork Inc. is seeking an organized Accounts Payable Coordinator for a part-time, hybrid role based in Iselin, New Jersey. You will manage the AP inbox, review invoices, and prepare them for payment using QuickBooks, Excel, and Outlook. The role emphasizes accuracy, discretion with financial data, and collaboration with the Finance team.

The position supports vendors, ensures proper verification, and maintains records while adapting to flexible scheduling within 9:00 a.m. – 6:00 p.m. ET.

Qualifications

• Previous experience in accounts payable, invoice processing, bookkeeping support, or a related administrative role preferred.
• Strong attention to detail and accuracy when reviewing documents and entering financial information.
• Ability to organize a shared inbox, maintain clear records, and follow through on outstanding items.
• Clear written and verbal communication skills.
• Familiarity with QuickBooks preferred, along with basic proficiency in Microsoft Excel and Outlook.

Responsibilities

• Monitor the accounts payable inbox, retrieve incoming invoices, and maintain organized invoice records and supporting documentation.
• Review invoices for completeness and accuracy, flagging missing information, potential duplicates, or discrepancies.
• Prepare and submit invoice lists and supporting documentation to the designated approver for payment authorization.
• Identify new vendors and coordinate the required verification and internal review before entering their invoices into QuickBooks.
• Enter invoices into QuickBooks accurately, following established instructions and vendor-specific entry requirements.
• Build familiarity with recurring vendors, expected charges, and billing patterns to help identify items requiring additional review.
• Track outstanding approvals and invoice questions, following up with internal stakeholders and vendors as needed.
• Partner with the Finance team to resolve exceptions and escalate complex accounting or processing questions.

Skills

Attention to detail

Organization

Communication skills

Confidentiality

Team collaboration

Tools

QuickBooks

Microsoft Excel

Outlook

Job description

AllWork Inc. is seeking an organized Accounts Payable Coordinator for a part-time, hybrid role based in Iselin, New Jersey. You will manage the AP inbox, review invoices, and prepare them for payment using QuickBooks, Excel, and Outlook. The role emphasizes accuracy, discretion with financial data, and collaboration with the Finance team.

The position supports vendors, ensures proper verification, and maintains records while adapting to flexible scheduling within 9:00 a.m. – 6:00 p.m. ET.