Remote Part-Time Accounts Payable Specialist (QuickBooks)

AllWork Inc.; New Jersey; Hybrid; USD 34,000 - 49,000; Part time

Job summary

AllWork Inc. in Iselin, New Jersey is seeking a detail-oriented Accounts Payable Coordinator for a part-time hybrid/remote role. You will manage the AP inbox, review invoices for accuracy, and enter them into QuickBooks according to established procedures.

You’ll build familiarity with recurring vendors, ensure proper review before payment, and work with the Finance team to resolve discrepancies and questions as they arise.

Qualifications

• Previous accounts payable or bookkeeping support experience.
• Strong attention to detail when reviewing invoices and data entry.
• Clear written and verbal communication skills.
• Ability to organize shared inboxes and maintain records.
• Familiarity with QuickBooks; basic Excel/Outlook skills preferred.

Responsibilities

• Monitor the accounts payable inbox and organize incoming invoices.
• Review invoices for completeness and accuracy; flag discrepancies.
• Prepare invoice lists and obtain payment authorization from approvers.
• Enter invoices into QuickBooks following vendor instructions.
• Identify new vendors and verify requirements before entry.
• Track outstanding approvals and follow up with stakeholders and vendors.
• Collaborate with Finance to resolve exceptions and questions.

Skills

Attention to detail

Communication skills

Organizational skills

Accounts payable experience

Team collaboration

Tools

QuickBooks

Excel

Outlook

Job description

AllWork Inc. in Iselin, New Jersey is seeking a detail-oriented Accounts Payable Coordinator for a part-time hybrid/remote role. You will manage the AP inbox, review invoices for accuracy, and enter them into QuickBooks according to established procedures.

You’ll build familiarity with recurring vendors, ensure proper review before payment, and work with the Finance team to resolve discrepancies and questions as they arise.