Accounts Payable Coordinator (Part Time - Remote)

AllWork Inc.; New Jersey; Hybrid; USD 34,000 - 49,000; Part time

Job summary

AllWork Inc. in Iselin, New Jersey is seeking a detail-oriented Accounts Payable Coordinator for a part-time hybrid/remote role. You will manage the AP inbox, review invoices for accuracy, and enter them into QuickBooks according to established procedures.

You’ll build familiarity with recurring vendors, ensure proper review before payment, and work with the Finance team to resolve discrepancies and questions as they arise.

Qualifications

• Previous accounts payable or bookkeeping support experience.
• Strong attention to detail when reviewing invoices and data entry.
• Clear written and verbal communication skills.
• Ability to organize shared inboxes and maintain records.
• Familiarity with QuickBooks; basic Excel/Outlook skills preferred.

Responsibilities

• Monitor the accounts payable inbox and organize incoming invoices.
• Review invoices for completeness and accuracy; flag discrepancies.
• Prepare invoice lists and obtain payment authorization from approvers.
• Enter invoices into QuickBooks following vendor instructions.
• Identify new vendors and verify requirements before entry.
• Track outstanding approvals and follow up with stakeholders and vendors.
• Collaborate with Finance to resolve exceptions and questions.

Skills

Attention to detail

Communication skills

Organizational skills

Accounts payable experience

Team collaboration

Tools

QuickBooks

Excel

Outlook

Job description

About AllWork:

AllWork® is a leading freelancer management and payments platform. We specialize in efficiently managing and paying various types of freelancers for businesses, including hourly, consulting, contract, and project-based workers. Our platform supports the evolving Modern Workforce, with freelancers becoming as prevalent as permanent employees in many companies

While AllWork services large organizations, AllWork corporate employees embrace a startup culture and are proactive, out-of-the box thinkers. AllWork's corporate office is in Iselin, NJ and its employees have a hybrid work schedule.

Our Values:

At AllWork our values are more than just words—they are the foundation of how we operate, innovate, and build lasting relationships with our customers and employees. As a fast-growing software and payments company, we are committed to delivering cutting-edge solutions that empower businesses to succeed. Our core values guide our actions, decisions, and culture every day.

• Build the best product: AllWork is more than just our technology - it is a complete solution that leads with technology but also provides services and support for our customers. By offering these three pillars (technology, service, and support), we gain a competitive advantage and deliver the best possible business outcomes for our customers.

• Keep our customers forever: We help navigate complexity, enhance productivity, and contribute to the long-term success of every business we serve. We believe that our customers' success is our success, and we're committed to being agile, responsive, and results driven to address their unique needs. When challenges arise, we don't hesitate or say no; instead, we embrace the opportunity to say, "Yes, we can help you with that."

• Collaborate to win: We thrive on collaboration - within our team and alongside our customers. We believe the best ideas come from open communication and contributions at every level. Even with constantly changing needs and rapid growth, we are committed to making it look easy, great execution, and delivering our three pillars in an organized, disciplined, and efficient manner. We pay attention to the details so our customers don't have to.

• Innovate everywhere: We believe in continuous improvement and pushing the boundaries of technology, processes, and how people work together. Innovation is not limited to what we build - it's also how we think, collaborate, and approach problems. We move fast and pay attention to how our solutions impact the daily lives of all our users.

• Focus on strategic growth: We are all entrepreneurs at heart. We get excited about solving real problems where we can make a big impact and help our customers accomplish even their most difficult challenges. We invest in solving those problems that truly add value and where we can build a long-term profitable and sustainable business. We grow as a company in value by identifying those problems, using technology and elegant solution design to solve them, and working with our customers to help them adopt our solution.

• We create a great place to work: We believe that it is everyone's responsibility to build our culture and make AllWork a great place to work. We invest in our team's development, providing opportunities to expand skills, take on new challenges, and grow meaningful careers. At AllWork, we believe careers thrive when people are empowered to learn, lead, and evolve together. We foster an honest, open, and respectful environment where feedback is valued, and decisions are driven by data and our intuitions as industry experts. By staying focused on what truly matters - delivering impactful solutions and supporting our customers we create a culture rooted in clarity, collaboration, and meaningful progress.

About the Opportunity:

AllWork is seeking an organized, detail-oriented Accounts Payable Coordinator to support day-to-day vendor invoice processing. This person will manage the accounts payable inbox, review and organize incoming invoices, prepare invoices for payment approval, and enter invoices into QuickBooks according to established procedures.

Success in this role requires accuracy, consistent follow-through, and sound judgment when asking questions. You'll develop familiarity with recurring vendors and their billing requirements while ensuring new vendors and unfamiliar invoices receive the appropriate review before processing.

Work Location and Schedule:

• Part-time, hybrid/remote role based in Iselin, New Jersey

• 15 hours per week, with flexible scheduling within the hours of 9:00 a.m. - 6:00 p.m. Eastern Time

Responsibilities:

• Monitor the accounts payable inbox, retrieve incoming invoices, and maintain organized invoice records and supporting documentation.

• Review invoices for completeness and accuracy, flagging missing information, potential duplicates, or discrepancies.

• Prepare and submit invoice lists and supporting documentation to the designated approver for payment authorization.

• Identify new vendors and coordinate the required verification and internal review before entering their invoices into QuickBooks.

• Enter invoices into QuickBooks accurately, following established instructions and vendor-specific entry requirements.

• Build familiarity with recurring vendors, expected charges, and billing patterns to help identify items requiring additional review.

• Track outstanding approvals and invoice questions, following up with internal stakeholders and vendors as needed.

• Partner with the Finance team to resolve exceptions and escalte complex accounting or processing questions.

Skills & Qualifications:

• Previous experience in accounts payable, invoice processing, bookkeeping support, or a related administrative role preferred.

• Strong attention to detail and accuracy when reviewing documents and entering financial information.

• Ability to organize a shared inbox, maintain clear records, and follow through on outstanding items.

• Comfort following established procedures while recognizing when an unfamiliar vendor or invoice requires additional review.

• Clear written and verbal communication skills.

• Familiarity with QuickBooks preferred, along with basic proficiency in Microsoft Excel and Outlook.

• Ability to handle confidential financial information with discretion and work collaboratively with the Finance team.

Compensation Package:

• $30/hour