Part-Time HR & Operations Admin Coordinator — Compliance

SIR Fitness LLC.; San Clemente (CA); On-site; USD 25,000 - 34,000; Part time

Benefits offered by this job

Advancement opportunities

Training & development

Wellness resources

Company parties

Employee discounts

Free food & snacks

Job summary

SIR Fitness LLC. is seeking a detail‑driven HR and Operations Admin Coordinator to support Human Resources, Club Operations, and Club Systems Administration. The role emphasizes accurate employee records, compliant processes, and proactive system improvements.

The position is part‑time, reports to the Director of HR, and requires organization, discretion, and strong communication across multiple club locations in California. On-site presence at HQ or locations is expected.

Qualifications

• Extremely detail‑oriented with strong accuracy in administrative work.
• Excellent time-management and organizational skills.
• Follow established procedures while identifying opportunities to streamline or improve systems.
• High trust / high character with access to sensitive employee files.
• Clear, professional communicator across locations on compliance matters.
• Able to build positive working relationships across departments.
• Quick learner and multi-tasker balancing multiple departments.

Responsibilities

• Create and post job ads; manage job sponsorships and tracking.
• Maintain and update offer letter templates.
• Manage user access for hiring platforms and HR systems.
• Send offer letters and launch onboarding workflows.
• Enter new hires into Paylocity and initiate Welcome Packets.
• Collect certifications and maintain employee records.
• Process records requests and track PTO, sick time, and leaves of absence.
• Coordinate Club Connect CPR setup and tracking.
• Maintain compliance reporting: anti-harassment, CPR, and termination reports.
• Active employee documentation needs, such as pay corrections, coaching reports.
• Send separation packets and ensure offboarding documentation is saved to employee files.
• Notify CGO of terminations for COBRA processing.
• Future (if full-time): manage status changes, term checklists, and final check processing.
• Assist with Waxie and DNA ordering.
• Support ordering and tracking of maintenance parts and supplies.
• Attend company-wide meetings as necessary.
• Assist with member document management; support club systems/workflows.

Skills

Detail-oriented

Organized

Process improvement

Confidentiality

Effective communicator

Relationship building

Multi-tasking

Tools

Paylocity

Job description

SIR Fitness LLC. is seeking a detail‑driven HR and Operations Admin Coordinator to support Human Resources, Club Operations, and Club Systems Administration. The role emphasizes accurate employee records, compliant processes, and proactive system improvements.

The position is part‑time, reports to the Director of HR, and requires organization, discretion, and strong communication across multiple club locations in California. On-site presence at HQ or locations is expected.