HR & Operations Admin Pro — Part-Time, Growth Path

SIR Fitness LLC.; Vista (CA); On-site; USD 28,000 - 34,000; Part time

Benefits offered by this job

Opportunity for advancement

Training & development

Wellness resources

Company parties

Employee discounts

Free food & snacks

Job summary

SIR Fitness LLC is seeking an HR and Operations Admin Coordinator to support three key departments—Human Resources, Club Operations, and Club Systems Administration—ensuring accurate employee records and compliant club processes.

The role emphasizes detail‑oriented administration, proactive process improvements, and professional communication across locations, with a strong focus on confidentiality and integrity. Part‑time schedule with location at HQ or various club sites.

Qualifications

• Extremely detail‑oriented with strong accuracy in administrative work.
• Highly organized with excellent time‑management skills.
• Able to follow established procedures while also identifying opportunities to streamline or improve systems.
• High trust / high character, with access to sensitive employee files and confidential information.
• Clear, kind, and professional communicator who interacts well with club management on compliance‑related matters.
• Personable and approachable, able to build positive working relationships across departments.
• Quick Learner, and multi‑tasker able to balance the administrative responsibilities of multiple departments.

Responsibilities

• Create and post job ads; manage job sponsorships and tracking
• Maintain and update offer letter templates
• Manage user access for hiring platforms and HR systems
• Send offer letters and launch onboarding workflows
• Enter new hires into Paylocity and initiate Welcome Packets
• Collect certifications and maintain employee records
• Process records requests and track PTO, sick time, and leaves of absence
• Coordinate Club Connect CPR setup and tracking
• Maintain compliance reporting: anti‑harassment, CPR, and termination reports
• Active employee documentation needs, such as pay corrections, coaching reports
• Send separation packets and ensure offboarding documentation is saved to employee files
• Notify CGO of terminations for COBRA processing
• Future (if full‑time): manage status changes, term checklists, and final check processing
• Assist with Waxie and DNA ordering
• Support ordering and tracking of maintenance parts and supplies
• Attend company wide meetings as necessary
• Assist with member document management
• Support club systems and workflows as directed by the Director of Club Administration

Job description

SIR Fitness LLC is seeking an HR and Operations Admin Coordinator to support three key departments—Human Resources, Club Operations, and Club Systems Administration—ensuring accurate employee records and compliant club processes.

The role emphasizes detail‑oriented administration, proactive process improvements, and professional communication across locations, with a strong focus on confidentiality and integrity. Part‑time schedule with location at HQ or various club sites.