Part-Time HR Assistant — Onboarding & Admin Pro (401k + PTO)

Ipsen USA; Souderton (Montgomery County); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

401(k) with Company Match

Paid Time Off

Job summary

Ipsen USA is seeking an HR Assistant to greet candidates, visitors, and guests at the Souderton facility while providing essential administrative support to the HR team. This role coordinates onboarding, interviews, and employee documentation to ensure smooth operations.

The ideal candidate will maintain strict confidentiality, demonstrate strong communication, organization, and time-management skills, and be proficient with Microsoft Office.

Qualifications

• Requires ability to maintain confidentiality and handle sensitive employee and company information with discretion.
• Excellent interpersonal, oral, and written communication skills.
• Strong organizational and time management skills with the ability to manage multiple priorities and deadlines.
• Strong attention to detail with data accuracy, recordkeeping, information management, and confidentiality.

Responsibilities

• Greet, assist, and provide direction to candidates, visitors and other guests.
• Assist with recruiting by scheduling interviews and communicating with candidates.
• Coordinate pre-employment physicals, drug screens, and lift tests as applicable.
• Coordinate new hire onboarding, orientation and employee documentation.
• Ensure proper flow and timeliness of office correspondence for HR team (mail, phone, email, faxes).

Skills

Confidentiality

Interpersonal communication

Organizational skills

Time management

Attention to detail

Microsoft Office

Professionalism

Multitasking

Education

High School Diploma or equivalent

Associate's degree in HR, Business Administration, or related field preferred

Tools

HRIS systems

Job description

Ipsen USA is seeking an HR Assistant to greet candidates, visitors, and guests at the Souderton facility while providing essential administrative support to the HR team. This role coordinates onboarding, interviews, and employee documentation to ensure smooth operations.

The ideal candidate will maintain strict confidentiality, demonstrate strong communication, organization, and time-management skills, and be proficient with Microsoft Office.