Part Time Human Resources (HR) Assistant

Ipsen USA; Souderton (Montgomery County); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

401(k) with company match

Paid time off

Job summary

Ipsen USA is seeking an HR Assistant for our Souderton facility. The role involves greeting candidates and guests, coordinating recruiting activities, and handling onboarding and documentation to support efficient HR operations.

Responsibilities include scheduling interviews, coordinating pre-employment steps, and maintaining confidential records while assisting with trainings and cross-departmental tasks as needed.

Qualifications

• Maintains confidentiality and handles sensitive information with discretion.
• Excellent written and verbal communication; professional demeanor.
• Strong organizational skills with ability to manage multiple tasks.
• Proficient in MS Word, Excel, Outlook, and PowerPoint.
• Experience supporting HR functions in a manufacturing setting preferred.

Responsibilities

• Greet candidates and guests and provide information for the Souderton facility.
• Assist with recruiting by scheduling interviews and communicating with candidates.
• Coordinate pre-employment steps including physicals, drug screens, and intake tests.
• Onboard new hires and prepare employee documentation.
• Maintain timely office correspondence and recordkeeping for HR.
• Support training sessions and employee engagement activities.
• Provide administrative support to the HR department and other departments as needed.

Skills

Confidentiality/discretion

Interpersonal communication

Organizational skills

Time management

Microsoft Office

Professionalism

Education

HS diploma or equivalent

Associates in HR/Business Admin or related

Tools

HRIS systems

MS Office Suite

Job description

Ipsen is a Drug Free Workplace

Why You'll Love Working With Us

We believe great benefits shouldn't have to wait. That’s why we offer:

• 401(k) with Company Match – We invest in your future with a generous 401(k) plan and company contributions to grow your savings faster.
• Paid Time Off – Recharge and take the time you need with our competitive vacation package, paid holidays and PTO.

Summary

The HR Assistant will greet, assist, and provide direction and information to candidates, visitors and other guests of the Souderton facility. This position performs administrative tasks and services to support effective and efficient operations for the Souderton human resource department.

Essential Duties And Responsibilities

• Ensures professional, courteous and welcoming environment for candidates and guests.
• Assists with recruiting by scheduling interviews and communicating with candidates.
• Coordinates pre-employment physical, drug screen, and lift test as applicable.
• Coordinates new hire onboarding, orientation and employee documentation.
• Ensures the proper flow and timeliness of office correspondence for the HR team, including mail, phone calls, email and faxes.
• Ensure proper records retention, destruction and disposal to company with law and policy.
• Maintains confidentiality of employee, candidate, and company information at all times.
• Assists with the planning, scheduling, and coordination of employee training sessions, employee engagement events and initiatives, and other facility meetings.
• Provides administrative support to the HR department, including document preparation, filing, reporting, and special projects.
• As needed, supports other departments with administrative tasks.

Requirements

Knowledge, Skills, and Abilities

• Ability to maintain confidentiality and handle sensitive employee and company information with discretion
• Exceptional interpersonal, oral, and written communications skills.
• Strong organizational and time management skills with the ability to manage multiple priorities and deadlines.
• Strong attention to detail with a focus on data accuracy, recordkeeping, information management, and confidentiality.
• Proficiency in Microsoft Office (Word, Excel, Outlook, Powerpoint).
• Ability to interact professionally and collaboratively with employees, candidates, internal stakeholders and other team members.
• Process a high level of dependability, reliable attendance and punctuality.

Education And Experience

• High School Diploma or equivalent required, Associates degree in HR, Business Administration, or related filed preferred.
• Two (2) years experience in an administrative role required, HR administration experience preferred.
• Prior experience in a manufacturing environment highly preferred.
• Prior HRIS systems experience preferred

Physical/Visual/Mental/ Environmental Factors

• Regularly required to sit and use hands and finger dexterity.
• Occasionally required to stand, walk, reach with hands and arms.
• Occasionally required to lift up to 10-25 pounds.
• Regularly requires close vision, hearing and talking.
• Exposure to moderate noise level while in office
• Occasionally exposed to wet and/or humid conditions
• Occasionally required to climb stairs or access elevated surfaces

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Exact compensation may vary based on skills, experience, and location.

To learn more about available benefits, please click https://ipsenglobal.com/about/#careers