Part Tim Human Resources (HR) Assistant

Ipsen USA; Souderton (Montgomery County); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

401(k) with Company Match

Paid Time Off

Job summary

Ipsen USA is seeking an HR Assistant to greet candidates, visitors, and guests at the Souderton facility while providing essential administrative support to the HR team. This role coordinates onboarding, interviews, and employee documentation to ensure smooth operations.

The ideal candidate will maintain strict confidentiality, demonstrate strong communication, organization, and time-management skills, and be proficient with Microsoft Office.

Qualifications

• Requires ability to maintain confidentiality and handle sensitive employee and company information with discretion.
• Excellent interpersonal, oral, and written communication skills.
• Strong organizational and time management skills with the ability to manage multiple priorities and deadlines.
• Strong attention to detail with data accuracy, recordkeeping, information management, and confidentiality.

Responsibilities

• Greet, assist, and provide direction to candidates, visitors and other guests.
• Assist with recruiting by scheduling interviews and communicating with candidates.
• Coordinate pre-employment physicals, drug screens, and lift tests as applicable.
• Coordinate new hire onboarding, orientation and employee documentation.
• Ensure proper flow and timeliness of office correspondence for HR team (mail, phone, email, faxes).

Skills

Confidentiality

Interpersonal communication

Organizational skills

Time management

Attention to detail

Microsoft Office

Professionalism

Multitasking

Education

High School Diploma or equivalent

Associate's degree in HR, Business Administration, or related field preferred

Tools

HRIS systems

Job description

Why You'll Love Working With Us

We believe great benefits shouldn't have to wait. That's why we offer:

• 401(k) with Company Match - We invest in your future with a generous 401(k) plan and company contributions to grow your savings faster.
• Paid Time Off - Recharge and take the time you need with our competitive vacation package, paid holidays and PTO.

Ipsen is a Drug Free Workplace

Why You'll Love Working With Us

We believe great benefits shouldn't have to wait. That's why we offer:

• 401(k) with Company Match - We invest in your future with a generous 401(k) plan and company contributions to grow your savings faster.
• Paid Time Off - Recharge and take the time you need with our competitive vacation package, paid holidays and PTO.

Summary

The HR Assistant will greet, assist, and provide direction and information to candidates, visitors and other guests of the Souderton facility. This position performs administrative tasks and services to support effective and efficient operations for the Souderton human resource department.

Essential Duties and Responsibilities

• Ensures professional, courteous and welcoming environment for candidates and guests.
• Assists with recruiting by scheduling interviews and communicating with candidates.
• Coordinates pre-employment physical, drug screen, and lift test as applicable.
• Coordinates new hire onboarding, orientation and employee documentation.
• Ensures the proper flow and timeliness of office correspondence for the HR team, including mail, phone calls, email and faxes.
• Ensure proper records retention, destruction and disposal to company with law and policy.
• Maintains confidentiality of employee, candidate, and company information at all times.
• Assists with the planning, scheduling, and coordination of employee training sessions, employee engagement events and initiatives, and other facility meetings.
• Provides administrative support to the HR department, including document preparation, filing, reporting, and special projects.
• As needed, supports other departments with administrative tasks.

Requirements

Knowledge, Skills, and Abilities

• Ability to maintain confidentiality and handle sensitive employee and company information with discretion
• Exceptional interpersonal, oral, and written communications skills.
• Strong organizational and time management skills with the ability to manage multiple priorities and deadlines.
• Strong attention to detail with a focus on data accuracy, recordkeeping, information management, and confidentiality.
• Proficiency in Microsoft Office (Word, Excel, Outlook, Powerpoint).
• Ability to interact professionally and collaboratively with employees, candidates, internal stakeholders and other team members.
• Process a high level of dependability, reliable attendance and punctuality.

Education and Experience

• High School Diploma or equivalent required, Associate's degree in HR, Business Administration, or related filed preferred.
• Two (2) years experience in an administrative role required, HR administration experience preferred.
• Prior experience in a manufacturing environment highly preferred.
• Prior HRIS systems experience preferred

Physical/Visual/Mental/ Environmental Factors

The demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Regularly required to sit and use hands and finger dexterity.
• Occasionally required to stand, walk, reach with hands and arms.
• Occasionally required to lift up to 10-25 pounds.
• Regularly requires close vision, hearing and talking.
• Exposure to moderate noise level while in office
• Occasionally exposed to wet and/or humid conditions
• Occasionally required to climb stairs or access elevated surfaces

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Exact compensation may vary based on skills, experience, and locatio .

To learn more about available benefits, please click https://ipsenglobal.com/about/#careers