Special Projects Coordinator - Human Resources (Admin) NON CAREER

Southfield, City of (MI); Southfield (MI); On-site; USD 21,000 - 36,000; Part time

Job summary

The City of Southfield, Michigan, seeks a part-time HR administrative assistant to support the Human Resources Department, up to 32 hours per week. This role provides front counter service and clerical support under supervision, handling correspondence, data entry, and records management.

Responsibilities include calendar management for HR staff, coordinating interviews and events, assisting with HRIS systems (BS&A and NEOGOV), and maintaining confidential personnel files while ensuring

Qualifications

• High school diploma or GED required.
• 2 to 5 years of relevant experience; equivalent education/experience considered.
• Preferred: Associate's degree in Business Administration, HR, or Office Administration.

Responsibilities

• Act as a backup to the HR Office Coordinator, maintain calendars and coordinate appointments for Human Resources Management Staff. Schedule meetings, training, and departmental events, respond to general HR emails, and welcome visitors.
• Prepare correspondence, reports, forms, spreadsheets, perform data entry, document preparation, and general administrative support.
• Assists with preparation for interviews and HR training, arranging meeting logistics, maintaining office supplies and coordinating purchasing requests.
• Scan, file, and archive personnel records using electronic document management systems. Assist with record requests while ensuring confidentiality requirements and applicable laws.
• Provide backup coverage for the front desk, including but not limited to: answering calls, assisting walk-ins, handling HR emails, and sorting/distributing mail.
• Maintain and update confidential personnel files in accordance with record retention requirements as assigned.
• Assist with departmental projects, including data entry, reporting, and maintaining the compensation database in BS&A and NEOGOV.
• Support HR sponsored events (wellness and career fairs, training, employee recognition, etc.)
• Maintain a high level of confidentiality when handling personnel information.
• Perform other related duties as assigned.

Education

High school diploma or GED

Associate's Degree (Business Administration, Human Resources, Office Administration, or related)

Tools

BS&A HRIS

NEOGOV

HRIS

Applicant tracking systems

Payroll systems

Job description

HOURS: Up to 32 hours per week. This position does not include benefits. This is a part time non career position. Under general supervision, this position provides front counter and administrative support within the Human Resources Department.

• Act as a backup to the HR Office Coordinator, maintain calendars and coordinate appointments for Human Resources Management Staff. Schedule meetings, training, and departmental events, respond to general HR emails, and welcome visitors. Perform verbal employment verifications as needed.
• Prepare correspondence, reports, forms, spreadsheets, perform data entry, document preparation, and general administrative support.
• Assists with preparation for interviews and HR training, arranging meeting logistics, maintaining office supplies and coordinating purchasing requests.
• Scan, file, and archive personnel records using electronic document management systems. Assist with record requests while ensuring compliance with confidentiality requirements and applicable laws.
• Provide backup coverage for the front desk, including but not limited to: answering calls, assisting walk-ins, handling HR emails, and sorting/distributing mail.
• Maintain and update confidential personnel files in accordance with record retention requirements as assigned.
• Assist with departmental projects, including data entry, reporting, and maintaining the compensation database in BS&A and NEOGOV.
• Support HR sponsored events (wellness and career fairs, training, employee recognition, etc.)
• Maintain a high level of confidentiality when handling personnel information.
• Perform other related duties as assigned.

Minimum Qualifications

• Education: High school diploma or GED required.
• Experience: 2 to 5 years of relevant experience (An equivalent combination of education and experience will be considered).

Preferred Qualifications

• Associate's Degree (Business Administration, Human Resources, Office Administration, or a related field, preferred)
• Prior experience in a Human Resources or municipal office
• Experience with Human Resources Information Systems (HRIS), BS&A and NEOGOV.
• Experience with applicant tracking systems, electronic records management, or payroll systems.