Special Projects Coordinator - Human Resources

City of Southfield Human Resources; Southfield (MI); On-site; USD 12,000 - 18,000; Part time

Job summary

City of Southfield is seeking an administrative support person for the Human Resources Department. The role is part-time (up to 32 hours weekly) and does not include benefits. You will provide front counter and administrative support, handle calendars, and respond to HR emails while maintaining confidentiality.

Responsibilities include data entry, document preparation, coordinating interviews, and assisting with HRIS systems such as BS&A and NEOGOV. Prior municipality experience is a plus.

Qualifications

• Education: High school diploma or GED required.
• Experience: 2 to 5 years of relevant experience (An equivalent combination of education and experience will be considered).
• Demonstrated ability to handle confidential information and maintain accurate records.

Responsibilities

• Back up HR Office Coordinator; manage calendars, coordinate appointments, schedule meetings, respond to HR emails, and greet visitors.
• Prepare correspondence, reports, forms, spreadsheets, perform data entry, and provide general administrative support.
• Assist with interview preparation, training, meeting logistics, and maintain office supplies and purchasing requests.

Skills

Administrative support

Confidentiality

Customer service

Education

High school diploma or GED

Tools

BS&A

NEOGOV

HRIS

Job description

Description

This position does not include benefits. Under general supervision, this position provides front counter and administrative support within the Human Resources Department.

HOURS: Up to 32 hours per week. This position does not include benefits. Under general supervision, this position provides front counter and administrative support within the Human Resources Department.

Representative Job Duties

• Act as a backup to the HR Office Coordinator, maintain calendars and coordinate appointments for Human Resources Management Staff. Schedule meetings, training, and departmental events, respond to general HR emails, and welcome visitors. Perform verbal employment verifications as needed.
• Prepare correspondence, reports, forms, spreadsheets, perform data entry, document preparation, and general administrative support.
• Assists with preparation for interviews and HR training, arranging meeting logistics, maintaining office supplies and coordinating purchasing requests.
• Scan, file, and archive personnel records using electronic document management systems. Assist with record requests while ensuring compliance with confidentiality requirements and applicable laws.
• Provide backup coverage for the front desk, including but not limited to: answering calls, assisting walk-ins, handling HR emails, and sorting/distributing mail.
• Maintain and update confidential personnel files in accordance with record retention requirements as assigned.
• Assist with departmental projects, including data entry, reporting, and maintaining the compensation database in BS&A and NEOGOV.
• Support HR sponsored events (wellness and career fairs, training, employee recognition, etc.)
• Maintain a high level of confidentiality when handling personnel information.
• Perform other related duties as assigned.

Job Requirements - As Determined By the City Of Southfield

Minimum Qualifications

• Education: High school diploma or GED required.
• Experience: 2 to 5 years of relevant experience (An equivalent combination of education and experience will be considered).

Preferred Qualifications

• Associate’s Degree (Business Administration, Human Resources, Office Administration, or a related field, preferred)
• Prior experience in a Human Resources or municipal office
• Experience with Human Resources Information Systems (HRIS), BS&A and NEOGOV.
• Experience with applicant tracking systems, electronic records management, or payroll systems.

This position is not eligible for benefits.