Special Projects Coordinator - Human Resources (Admin)

City of Southfield Human Resources; Southfield (MI); On-site; USD 23,000 - 30,000; Part time

Job summary

City of Southfield Human Resources is seeking a part-time Administrative Support Specialist to provide front counter and general admin support. This role handles calendars, meetings, HR emails, and visitor greeting with emphasis on confidentiality.

Up to 32 hours per week, and this position does not include benefits. Responsibilities include data entry, records management, event support, and coordination of HR processes within BS&A and NEOGOV.

Qualifications

• Education: High school diploma or GED required.
• Experience: 2 to 5 years of relevant experience (An equivalent combination of education and experience will be considered).
• Preferred: Associate’s Degree (Business Administration, Human Resources, Office Administration, or related field).
• Experience with HRIS, BS&A and NEOGOV is preferred.

Responsibilities

• Act as a backup to the HR Office Coordinator, maintain calendars and coordinate appointments for Human Resources Management Staff.
• Schedule meetings, training, and departmental events, respond to general HR emails, and welcome visitors.
• Prepare correspondence, reports, forms, spreadsheets, perform data entry, document preparation, and general administrative support.
• Assist with interviews and HR training logistics, maintain office supplies and coordinate purchasing requests.
• Scan, file, and archive personnel records, assist with record requests, ensuring confidentiality.
• Provide backup coverage for the front desk, answer calls, assist walk-ins, and manage HR emails.
• Maintain confidential personnel files and support data entry and reporting for HR systems.
• Support HR events (wellness, career fairs, training, recognition).
• Maintain confidentiality of personnel information.

Skills

Administrative support

Data entry

Communication skills

Education

High school diploma or GED

Tools

BS&A

NEOGOV

Applicant tracking systems

Job description

Description

This position does not include benefits. Under general supervision, this position provides front counter and administrative support within the Human Resources Department.

HOURS: Up to 32 hours per week. This position does not include benefits. Under general supervision, this position provides front counter and administrative support within the Human Resources Department.

Representative Job Duties

• Act as a backup to the HR Office Coordinator, maintain calendars and coordinate appointments for Human Resources Management Staff. Schedule meetings, training, and departmental events, respond to general HR emails, and welcome visitors. Perform verbal employment verifications as needed.
• Prepare correspondence, reports, forms, spreadsheets, perform data entry, document preparation, and general administrative support.
• Assists with preparation for interviews and HR training, arranging meeting logistics, maintaining office supplies and coordinating purchasing requests.
• Scan, file, and archive personnel records using electronic document management systems. Assist with record requests while ensuring compliance with confidentiality requirements and applicable laws.
• Provide backup coverage for the front desk, including but not limited to: answering calls, assisting walk-ins, handling HR emails, and sorting/distributing mail.
• Maintain and update confidential personnel files in accordance with record retention requirements as assigned.
• Assist with departmental projects, including data entry, reporting, and maintaining the compensation database in BS&A and NEOGOV.
• Support HR sponsored events (wellness and career fairs, training, employee recognition, etc.)
• Maintain a high level of confidentiality when handling personnel information.
• Perform other related duties as assigned.

Job Requirements - As Determined By the City Of Southfield

Minimum Qualifications

• Education: High school diploma or GED required.
• Experience: 2 to 5 years of relevant experience (An equivalent combination of education and experience will be considered).

Preferred Qualifications

• Associate’s Degree (Business Administration, Human Resources, Office Administration, or a related field, preferred)
• Prior experience in a Human Resources or municipal office
• Experience with Human Resources Information Systems (HRIS), BS&A and NEOGOV.
• Experience with applicant tracking systems, electronic records management, or payroll systems.

This position is not eligible for benefits.