Part-Time Healthcare Staffing & Admin Coordinator

ELEVATE CARE PROVIDERS LLC; Wentzville (MO); On-site; USD 21,000 - 28,000; Part time

Job summary

Elevate Care Providers LLC is seeking a dependable administrative assistant for part-time hours to support nursing recruitment, document control, scheduling, Medicaid compliance, and client outreach.

You will handle confidential information, coordinate interviews, verify documents, and maintain organized records while communicating with nurses, clients, families, and case managers. Training provided and HIPAA compliance expected.

Qualifications

• Previous administrative, healthcare, home care, staffing, recruiting, or medical office experience is preferred.
• Strong telephone communication and customer service skills.
• Excellent organizational and follow-up abilities.
• Comfortable using email, Microsoft Word, Excel, Google Workspace, scheduling systems, and electronic records.
• Able to handle confidential information professionally.

Responsibilities

• Call and follow up with nursing applicants.
• Conduct initial applicant screenings and schedule interviews.
• Verify that employee applications, licenses, background checks, health records, and other required documents are complete.
• Maintain organized employee and client files.
• Help monitor Medicaid, MO HealthNet, EVV, and company documentation requirements.
• Track expiring licenses, CPR certifications, background screenings, physician orders, plans of care, and other required records.
• Assist with nurse scheduling and monitor open or uncovered shifts.
• Contact available nurses to help fill staffing needs.
• Communicate schedule changes to nurses, clients, and families.
• Help identify potential clients and referral sources.
• Follow up with case managers, service coordinators, hospitals, clinics, schools, and families regarding possible referrals.
• Maintain referral and applicant tracking spreadsheets.
• Assist with timesheets, visit verification, payroll preparation, and billing documentation.
• Answer phone calls, respond to emails, scan documents, organize files, and complete other general office duties.
• Notify management promptly about missing documents, compliance concerns, scheduling problems, or client complaints.
• Protect all client and employee information in accordance with HIPAA and company policies.

Skills

Telephone skills

Customer service

Organizational skills

Follow-up

HIPAA compliance

Confidential information handling

Microsoft Word

Excel

Google Workspace

Scheduling systems

Electronic records

Tools

Microsoft Word

Excel

Google Workspace

Scheduling systems

Electronic records

Job description

Elevate Care Providers LLC is seeking a dependable administrative assistant for part-time hours to support nursing recruitment, document control, scheduling, Medicaid compliance, and client outreach.

You will handle confidential information, coordinate interviews, verify documents, and maintain organized records while communicating with nurses, clients, families, and case managers. Training provided and HIPAA compliance expected.