Part-Time Administrative Assistant | HIPAA & Flexible Scheduling

PossAbility, LLC; Sherman (IL); On-site; USD 21,000 - 30,000; Part time

Benefits offered by this job

401(k)

Performance bonus

Employee discounts

Flexible schedule

Health insurance

Advancement opportunities

Paid time off

Wellness resources

Job summary

PossAbility, LLC is seeking a dependable Part-Time Administrative Assistant to support daily operations, handle calls, scheduling, HIPAA-compliant records, and maintain clear communication across staff and clients in a community-focused setting.

This role emphasizes organization, attention to detail, and a compassionate, person-centered approach, with onsite work in Springfield, IL and occasional hybrid options.

Qualifications

• High School Diploma or GED required; Associate degree preferred.
• CPR/First Aid Certification required.
• 3+ years of administrative or office support experience preferred.
• Experience with HIPAA and confidential records is a plus.

Responsibilities

• Handle inbound and outbound calls with professional phone etiquette.
• Maintain thorough, consistent, and proactive communication with internal staff, team members, and clients.
• Monitor and manage team calendars, scheduling internal meetings and appointments.
• Monitor incoming emails and route messages to the appropriate staff.
• Support HIPAA compliance and confidential records handling.
• Assist with routine office organization and record-keeping.

Skills

Exceptional Communication

Discretion & Integrity

Reliability & Organization

Person-Centered Approach

Problem-Solving

Education

High School Diploma or GED

Associate degree preferred

Tools

Microsoft 365 / Google Workspace

Electronic Health Record (EHR) systems

Digital communication platforms

Job description

PossAbility, LLC is seeking a dependable Part-Time Administrative Assistant to support daily operations, handle calls, scheduling, HIPAA-compliant records, and maintain clear communication across staff and clients in a community-focused setting.

This role emphasizes organization, attention to detail, and a compassionate, person-centered approach, with onsite work in Springfield, IL and occasional hybrid options.