Part-Time Administrative Assistant — Flexible, HIPAA-savvy

PossAbility, LLC; Chatham (IL); On-site; USD 21,000 - 30,000; Part time

Benefits offered by this job

401(k)

Bonus based on performance

Employee discounts

Flexible schedule

Health insurance

Opportunity for advancement

Paid time off

Wellness resources

Job summary

PossAbility, LLC is seeking a dependable Part-Time Administrative Assistant to support daily operations, answer calls, manage scheduling, and ensure HIPAA-compliant handling of records. The role emphasizes communication, organization, and client coordination.

The position focuses on onsite work with occasional hybrid scheduling in Springfield, IL. Applicants should have 3+ years in administrative roles and familiarity with medical office tools and EHR systems.

Qualifications

• High school diploma or GED required; associate degree preferred.
• CPR/First Aid certification required or preferred.
• 3+ years in administrative or office support roles.
• Experience in healthcare/home-and-community-based settings preferred.
• Proficiency with Microsoft 365 and Google Workspace; familiarity with EHR systems and HIPAA compliance.

Responsibilities

• Handle inbound and outbound calls with professional etiquette; maintain clear, proactive communication with staff and clients.
• Schedule and manage team calendars; coordinate internal meetings and appointments.
• Monitor and route emails; ensure timely responses and task assignment.
• Support HIPAA-compliant handling of confidential records and sensitive files.
• Assist with routine office organization, digital filing, and general day-to-day tasks.

Skills

Communication

Scheduling

Email Management

HIPAA Compliance

Customer Service

Office Administration

Staff Coordination

Education

High School Diploma or GED

CPR/First Aid Certification

Tools

Microsoft 365

Google Workspace

EHR Systems

Job description

PossAbility, LLC is seeking a dependable Part-Time Administrative Assistant to support daily operations, answer calls, manage scheduling, and ensure HIPAA-compliant handling of records. The role emphasizes communication, organization, and client coordination.

The position focuses on onsite work with occasional hybrid scheduling in Springfield, IL. Applicants should have 3+ years in administrative roles and familiarity with medical office tools and EHR systems.