Part-Time Guest Secretary & Office Aide

District 123; Oak Lawn (IL); On-site; USD 21,000 - 28,000; Part time

Job summary

Sylvania in Oak Lawn-Hometown School District 123 seeks a Guest Secretary / Office Aide to provide short-term coverage at assigned school locations. The role involves greeting visitors, supporting students and staff, and handling routine clerical tasks with discretion.

The position requires a High School Diploma, strong communication skills, and the ability to follow site-specific instructions on short notice.

Qualifications

• High School Diploma required
• Previous office experience preferred
• Excellent oral and written communication skills
• Strong interpersonal skills and friendly disposition
• Word processing and computer skills
• Ability to accept assignments on short notice and adapt to varied school and office settings
• Maintain confidentiality of student records

Responsibilities

• Greet and assist visitors, students, parents/guardians, and staff
• Answer telephones, respond to routine inquiries, and refer questions as needed
• Record student attendance, arrivals, and early dismissals in the student management system
• Assist students and notify the nurse or administrator as directed
• Handle incoming and outgoing mail, deliveries, and messages
• Perform routine clerical tasks such as copying, filing, data entry, and document preparation
• Follow site-specific procedures and maintain confidentiality

Skills

Office experience

Interpersonal skills

Oral & written communication

Word processing

Adaptability

Following instructions

Education

High School Diploma

Job description

Sylvania in Oak Lawn-Hometown School District 123 seeks a Guest Secretary / Office Aide to provide short-term coverage at assigned school locations. The role involves greeting visitors, supporting students and staff, and handling routine clerical tasks with discretion.

The position requires a High School Diploma, strong communication skills, and the ability to follow site-specific instructions on short notice.