Office Aide

District 123; Illinois; On-site; USD 19,000 - 25,000; Full time

Job summary

District 123 in Oak Lawn, IL is seeking an Office Aide to support the Principal, Secretary, and staff with daily school operations. The role involves welcoming visitors, handling confidential records, and assisting with clerical tasks and communications.

The position requires a High School Diploma and strong interpersonal and communication skills, with prior office experience preferred. Regular attendance and reliable teamwork are essential in this on-site role at the school.

Qualifications

• High School Diploma required.
• Previous office experience preferred.
• Strong interpersonal skills and friendly disposition.
• Excellent oral and written communication skills.
• Word processing and computer skills.

Responsibilities

• Demonstrate support of the Oak Lawn-Hometown School District 123 Strategic Framework.
• Uphold the established Board of Education policies, regulations, and administrative procedures.
• May include record keeping, database management, document preparation, customer service, communication, and site support.
• Assist administrator and other staff in planning and preparing for meetings, in-services, conferences, and workshops.
• May assist in the development of office procedures.
• May apply knowledge of modern office methods, equipment, and practices, including letter and report writing, receptionist and telephone etiquette, and filing systems; correct English usage, spelling, grammar, and punctuation.
• Handle incoming and outgoing mail.
• May coordinate Lunchroom Supervisors' daily schedule; keep accurate record of students receiving free lunch.
• May keep track of fees owed and send out quarterly fee reminders.
• Ensure appropriate security and safety methods are employed within the office.
• May order supplies and equipment.
• May organize office workflow to meet deadlines.
• Utilize time management techniques to organize and prioritize work.
• Regular attendance and/or physical presence at the job

Skills

Interpersonal skills

Oral communication

Written communication

Word processing

Computer skills

Education

High School Diploma

Job description

Our Mission & Strategic Vision

Our mission is to prepare today's learners for tomorrow's world. We seek to intentionally design an environment where every student is held to high expectations and empowered to reach their full potential as productive, well-rounded humans. Driven by our strategic framework, we are committed to five key pillars of excellence:

• Academic Success: Building strong foundations for lifelong learning.
• Supportive & Safe Schools: Nurturing student well-being and security.
• A Thriving Workforce: Sustaining a dedicated and inspired team.
• Operational Excellence: Meeting evolving district needs with efficiency.
• Community Engagement: Fostering reciprocal, authentic relationships.

Our Portrait of a Graduate serves as our "north star," expanding the definition of success to include both core academic knowledge and the essential competencies our community identifies as vital for our students to leave ready for their next step within their academic journey, future work, and life. By clearly articulating these student-focused outcomes. The entire School District 123 Strategic Framework and Portrait of a Graduate can be found at: plan.d123.org.

Job Requirements

The Office Aide supports the Principal(s), Secretary, and staff in the day-to-day operations of the school and/or program. This position is highly visible and will be greeting visitors to the building on a regular basis. Duties may include maintenance of confidential student records, direct contact with students, parents/guardians, and support staff at a school site. Frequent public contacts in person, by telephone, or email require the application of established policies and procedures, but questions are referred to higher-level authority when a procedure has not been established. This position will require a wide variety of clerical tasks, which may require the use of various technology.

Job Qualifications

• High School Diploma
• Previous office experience preferred
• Strong interpersonal skills and friendly disposition
• Excellent oral and written communication skills
• Word processing and computer skills

Direct Supervisor

Building Principal, may receive assignments from designated personnel as required or assist with special projects as assigned by the school administration.

Essential Functions & Responsibilities

The requirements listed are representative of the knowledge, skill, ability, physical demands and working conditions required of this position.

• Demonstrate support of the Oak Lawn-Hometown School District 123 Strategic Framework
• Uphold the established Board of Education policies, regulations, and administrative procedures
• May include record keeping, database management, document preparation, customer service, communication, and site support
• Assist administrator and other staff in planning and preparing for meetings, in-services, conferences, and workshops
• May assist in the development of office procedures
• May apply knowledge of modern office methods, equipment, and practices, including letter and report writing, receptionist and telephone etiquette, and filing systems; correct English usage, spelling, grammar, and punctuation
• Handle incoming and outgoing mail
• May coordinate Lunchroom Supervisors' daily schedule; keep accurate record of students receiving free lunch
• May keep track of fees owed and send out quarterly fee reminders
• Ensure appropriate security and safety methods are employed within the office
• May order supplies and equipment
• May organize office workflow to meet deadlines
• Utilize time management techniques to organize and prioritize work
• Regular attendance and/or physical presence at the job

Physical Demands

• Ability to sit/stand for prolonged periods of time

Terms of Employment

• Hours/Day: See Collective Bargaining Agreement at d123.org/cba
• Months/Year: See Collective Bargaining Agreement at d123.org/cba
• Salary: See Collective Bargaining Agreement at d123.org/cba

Evaluation

Performance in this position will be evaluated by the Building Principal or designee in accordance with the Board of Education's policy on Evaluation of Professional Personnel.

The School Board of Oak Lawn-Hometown School District 123 prohibits any and all forms of discrimination and harassment based on race, color, sex, religion, national origin, marital status, age, homelessness, or disability or other basis prohibited by law in any of its programs, services, activities or employment.