School Office Substitute Secretary: Front Desk & Attendance

Ball--chatham-School-District; Chatham (IL); On-site; USD 21,000 - 30,000; Part time

Job summary

Ball-Chatham CUSD #5 in Illinois seeks a Substitute Secretary to support daily school operations. You will greet visitors, answer phones, transfer calls, take messages, and input daily attendance.

You may issue passes, assist tardy students, help distribute mail, manage front desk tasks, and support registration. A high school diploma and the ability to pass fingerprint/DCFS background checks are required, along with strong communication and computer skills (Microsoft and Google Suite).

Qualifications

• Excellent oral and written communication skills
• Operate standard office equipment
• Read, learn, and interpret complex rules and regulations
• Establish and maintain effective working relationships

Responsibilities

• Greet and assist office visitors, staff and students
• Provide information and transfer or take messages for calls
• Input daily student attendance and manage related records
• Issue passes for appointments and assist tardy students
• Assist with mail distribution and front desk duties
• Support registration and front-door checks
• Maintain confidentiality and professional appearance
• Perform other duties as assigned by Administration

Skills

Communication skills

Phone/VOIP handling

Office equipment

Rules interpretation

Interpersonal skills

Relation-building

Computer literacy (MS/Google)

Education

High School diploma, or equivalent

Job description

Ball-Chatham CUSD #5 in Illinois seeks a Substitute Secretary to support daily school operations. You will greet visitors, answer phones, transfer calls, take messages, and input daily attendance.

You may issue passes, assist tardy students, help distribute mail, manage front desk tasks, and support registration. A high school diploma and the ability to pass fingerprint/DCFS background checks are required, along with strong communication and computer skills (Microsoft and Google Suite).