School Office Assistant - Welcoming Visitors

District 123; Illinois; On-site; USD 19,000 - 25,000; Full time

Job summary

District 123 in Oak Lawn, IL is seeking an Office Aide to support the Principal, Secretary, and staff with daily school operations. The role involves welcoming visitors, handling confidential records, and assisting with clerical tasks and communications.

The position requires a High School Diploma and strong interpersonal and communication skills, with prior office experience preferred. Regular attendance and reliable teamwork are essential in this on-site role at the school.

Qualifications

• High School Diploma required.
• Previous office experience preferred.
• Strong interpersonal skills and friendly disposition.
• Excellent oral and written communication skills.
• Word processing and computer skills.

Responsibilities

• Demonstrate support of the Oak Lawn-Hometown School District 123 Strategic Framework.
• Uphold the established Board of Education policies, regulations, and administrative procedures.
• May include record keeping, database management, document preparation, customer service, communication, and site support.
• Assist administrator and other staff in planning and preparing for meetings, in-services, conferences, and workshops.
• May assist in the development of office procedures.
• May apply knowledge of modern office methods, equipment, and practices, including letter and report writing, receptionist and telephone etiquette, and filing systems; correct English usage, spelling, grammar, and punctuation.
• Handle incoming and outgoing mail.
• May coordinate Lunchroom Supervisors' daily schedule; keep accurate record of students receiving free lunch.
• May keep track of fees owed and send out quarterly fee reminders.
• Ensure appropriate security and safety methods are employed within the office.
• May order supplies and equipment.
• May organize office workflow to meet deadlines.
• Utilize time management techniques to organize and prioritize work.
• Regular attendance and/or physical presence at the job

Skills

Interpersonal skills

Oral communication

Written communication

Word processing

Computer skills

Education

High School Diploma

Job description

District 123 in Oak Lawn, IL is seeking an Office Aide to support the Principal, Secretary, and staff with daily school operations. The role involves welcoming visitors, handling confidential records, and assisting with clerical tasks and communications.

The position requires a High School Diploma and strong interpersonal and communication skills, with prior office experience preferred. Regular attendance and reliable teamwork are essential in this on-site role at the school.