Part-Time Front Desk & Visitor Services Coordinator

Sisters of Divine Providence; McCandless (Allegheny County); On-site; USD 19,000 - 25,000; Part time

Job summary

Sisters of Divine Providence is seeking a part-time Front Desk Receptionist to join our team, Monday through Friday, from 12:30 p.m. to 5:30 p.m.

The Receptionist is the first point of contact for visitors, residents, Sisters, associates, employees, vendors, and callers, providing a welcoming, professional, and compassionate presence. Responsibilities include front desk duties, visitor management, and clerical support while maintaining confidentiality and supporting the mission and values of the

Responsibilities

• Greet visitors, residents, Sisters, staff, associates, and vendors in a courteous and welcoming manner.
• Answer, screen, and direct incoming telephone calls appropriately.
• Take and relay messages accurately and promptly.
• Provide general information regarding the organization and services, as appropriate.
• Monitor and manage access to the facility in accordance with visitor screening and security procedures.
• Communicate with visitors through the speaker/intercom system prior to allowing entry, when appropriate.
• Verify appointments and notify appropriate staff, departments, or Sisters of visitor arrivals.
• Maintain visitor sign-in procedures and issue visitor passes as needed.
• Receive, sort, and distribute mail, packages, and deliveries.
• Coordinate with departments regarding delivery personnel and service providers.
• Monitor reception email and other routine communications as assigned.
• Respond appropriately to emergencies, security concerns, or other situations requiring immediate attention and notify the appropriate personnel.
• Maintain accurate and timely records related to reception and visitor activities.
• Ensure the reception desk is appropriately covered at all times.

Job description

Sisters of Divine Providence is seeking a part-time Front Desk Receptionist to join our team, Monday through Friday, from 12:30 p.m. to 5:30 p.m.

The Receptionist is the first point of contact for visitors, residents, Sisters, associates, employees, vendors, and callers, providing a welcoming, professional, and compassionate presence. Responsibilities include front desk duties, visitor management, and clerical support while maintaining confidentiality and supporting the mission and values of the