Part-Time Financial Administrator for Environment Projects

Oaklight LLC; Austin, Northern (TX, KY); Hybrid; USD 34,000 - 48,000; Part time

Benefits offered by this job

401k with company match

Job summary

Oaklight Environmental Consulting is seeking an organized, detail-oriented Part-Time Financial Administrator to support our growing environmental consulting firm. This role focuses on day-to-day financial administration, project accounting, invoicing, expense processing, and general office operations from our Austin office.

The ideal candidate has experience with project-based accounting, labor and expense allocation, and QuickBooks Online.

Qualifications

• Prior experience in bookkeeping, financial administration, accounting support, or a similar role is required.
• Experience with project-based, job-cost, or project accounting is required.
• Experience supporting a professional-services, consulting, engineering, environmental, architecture, construction, or similar project-driven business is preferred.
• Proficiency with QuickBooks Online.
• Strong proficiency with Microsoft Excel and Microsoft Office.
• Ability to review project financial information and identify discrepancies or missing information.
• Excellent attention to detail and organizational skills.
• Ability to handle confidential financial and personnel information appropriately.
• Strong communication and follow-through.
• Ability to work independently, prioritize competing needs, and identify items requiring attention without extensive supervision.

Responsibilities

• Maintain accurate and current financial records in QuickBooks Online.
• Review, categorize, and reconcile company credit card and other business expenses.
• Ensure expenses are accurately assigned to the appropriate client, project, task, and expense category.
• Review project costs for completeness and accuracy and identify missing or miscoded expenses.
• Assist with project/job-cost accounting, tracking labor, expenses, subcontractor costs, and other direct project costs.
• Collaborate with project managers to review project financial information and resolve discrepancies.
• Assist with accounts payable, including processing vendor and subcontractor invoices and coding costs.
• Prepare and issue client invoices and coordinate with project managers on billing and supporting paperwork.
• Track accounts receivable and follow up on outstanding invoices.
• Reconcile bank and credit card accounts.
• Maintain vendor records and assist with W-9 and 1099 documentation.
• Support monthly financial reporting and provide information to leadership and CPA.
• Maintain organized electronic accounting and financial records.
• Assist with office operations at Oaklight’s Austin office.
• Order and maintain office supplies and coordinate with vendors.
• Support mail, shipping, printing, and other routine office needs.
• Maintain organized electronic and administrative files.
• Assist with employee expense documentation and other administrative processes.

Skills

Attention to detail

Organizational skills

Strong communication

Independent work

Education

Associate or Bachelor’s degree in accounting/finance/business administration

Tools

QuickBooks Online

Microsoft Excel

Microsoft Office

Job description

Oaklight Environmental Consulting is seeking an organized, detail-oriented Part-Time Financial Administrator to support our growing environmental consulting firm. This role focuses on day-to-day financial administration, project accounting, invoicing, expense processing, and general office operations from our Austin office.

The ideal candidate has experience with project-based accounting, labor and expense allocation, and QuickBooks Online.