Project Administrator

IntePros; The Woodlands (TX); On-site; USD 70,000 - 90,000; Full time

Job summary

A leading environmental consulting firm is seeking a Financial Project Administrator in The Woodlands, TX. This role is vital in supporting project accounting, billing, and administration. The successful candidate should have 5–9+ years of experience in project administration, strong skills in invoicing and contract management, and an ability to handle multiple tasks in a fast-paced environment. Proficiency in Excel and knowledge of accounting systems like Deltek or BST will be advantageous.

Qualifications

• 5–9+ years of project administration or project accounting experience.
• Background in job costing, contract administration, and project billing.
• Ability to manage multiple priorities in a deadline-driven environment.

Responsibilities

• Set up and manage project financial information in the accounting system.
• Generate prebills and finalize invoices with supporting documentation.
• Track project revenue and assist with monthly financial reporting.
• Provide cost analysis and financial insight to project managers.
• Monitor AR/AP related to projects.

Skills

Project financials

Invoicing

Contract administration

Excel

Microsoft Office

Tools

Deltek

BST

Wind2

Job description

We are currently seeking a Financial Project Administrator to join one of our growing environmental consulting clients in The Woodlands Area, TX. This role supports the South Region by providing key project accounting, billing, and administrative support while working closely with project managers, accounting teams, clients, vendors, and subcontractors.

This is a great opportunity for someone who enjoys working in a fast-paced professional services environment and has strong experience with project financials, invoicing, and contract administration.

Key Responsibilities

• Set up and manage project financial information in the accounting system based on contract terms
• Generate prebills, coordinate edits with project managers, and finalize invoices with supporting documentation
• Track project revenue, monitor budgets, and assist with monthly financial reporting
• Provide cost analysis and financial insight to project managers
• Monitor AR/AP related to projects and support expense and timesheet processes
• Investigate billing discrepancies and resolve contract or financial issues
• Mentor junior project administrators and support internal administrative processes

Qualifications

• 5–9+ years of project administration or project accounting experience
• Background in job costing, contract administration, and project billing
• Strong Excel and Microsoft Office skills
• Experience with Deltek, BST, Wind2 or other accounting system is a plus
• Ability to manage multiple priorities in a deadline-driven environment