Part-Time Facilities Support Coordinator

JobDiva, Inc.; Chicago (IL); On-site; USD 32,000 - 34,000; Part time

Benefits offered by this job

401K

Dental insurance

Life Insurance

Medical Insurance

Vision Insurance

PTO

Job summary

On-Board Services, Incorporated in Chicago, IL seeks a Facilities Support Coordinator for 25 hours per week on a temp-perm basis, on-site at our client site.

The role coordinates service requests, maintenance, supplies, vendor activities and workspace needs, while maintaining records and supporting budget and compliance requirements.

Ideal candidates are customer-focused, organized, with strong communication and problem-solving skills, and comfortable with MS Office and facilities systems.

Qualifications

• Experience coordinating day-to-day workplace operations in a busy office.
• Strong organization, communication, and problem-solving skills.
• Experience in facilities, office services or administrative support.

Responsibilities

• Coordinate service requests, preventive maintenance, repairs, supplies, workspace needs and vendor activities.
• Maintain effective communication with employees, leaders, contractors and property management.
• Identify issues, elevate risks and follow through to resolution.
• Apply office safety policies and procedures and handle related documentation.
• Use MS Office; learn work-orders, purchasing and facilities systems.
• Maintain accurate records, process invoices, track work, and support budgets.
• Work independently and with others; adapt to changing priorities and protect confidential information.
• Perform physical and scheduling tasks, including lifting up to 50 lbs and custodial duties when needed.

Skills

Customer service

Communication

Organization

Problem solving

Microsoft Office

Tools

Microsoft Office

Job description

Facilities Support Coordinator

Chicago, IL

About Us

On-Board Services, Incorporated is an on-site contract service provider for a local manufacturing entity providing full time positions to our employees. We offer benefits as well as 401k.

Position Details

• Title: Facilities Support Coordinator
• Position Type: Part-time, 25 hours per week. Temp-Perm contract with additional opportunity contingent upon performance and continued business need
• Job Location: Chicago, IL
• Shift: 1st shift
• Benefits: 401K, Dental insurance, Life Insurance, Medical Insurance, Vision Insurance, PTO
• Compensation: $23-$25/HR

Responsibilities

• Ability to coordinate service requests, preventive maintenance, repairs, supplies, workspace needs, and vendor activities while managing multiple priorities.
• Strong customer-service, interpersonal, and written and verbal communication skills, including the ability to work effectively with employees, leaders, contractors, and property management.
• Sound judgment and practical problem-solving skills, with the ability to identify issues, elevate risks appropriately, and follow through to resolution.
• Working knowledge of office safety, security, emergency procedures, and applicable workplace policies and practices.
• Proficiency with Microsoft Office and the ability to learn work-order, purchasing, and other facilities-related systems.
• Attention to detail when maintaining records, processing invoices or purchase requests, tracking work, and supporting budget and compliance requirements.
• Ability to work independently and collaboratively, adapt to changing priorities, protect confidential information, and provide dependable onsite support.
• Ability to perform the essential physical and scheduling requirements of the role, which may include walking through office areas, bending, stooping, pushing, lifting up to 50 lbs., sitting for long periods, typing, and responding to urgent needs. May perform tasks that are custodial in nature, including those related to office and break room/kitchen maintenance.

Qualifications

The Facilities Support position requires a service‑oriented professional who can coordinate day‑to‑day workplace operations in a busy office, respond effectively to employee and business needs, and maintain a safe, functional, and welcoming office environment. The ideal candidate combines strong organization, communication, and problem‑solving skills with practical experience supporting facilities, vendors, office services, and administrative processes. Prior experience in facilities, office services, property operations, hospitality, administration, or a comparable customer‑support environment. This is an onsite position, 25 hours per week.

Company Information

On-Board was founded in 1976 by Robert L. Wilson to provide Engineering and Design services to the chemical manufacturing industry. Today, On-Board is a thriving privately held family of companies with services including: Consulting, Professional Engineering, Industrial Maintenance and Facility Management, Contracted Manufacturing and Production Services, as well as Temporary Staffing and Recruiting throughout North America.

The On-Board Family of Companies conducts operations through its Corporate Headquarters located in East Windsor, NJ along with Regional Offices in New Castle, DE and Wake Forest, NC. On-Board’s Mission is to provide "Flexible Service by applying the talents of our people, work processes and technology to meet our clients' expectations in a Safe, Responsible and Dependable manner."

On-Board Companies provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, religion, sex, national origin, age, disability or genetics.