Faciliities Coordinator

Horizontal Talent; San Francisco (CA); On-site; USD 55,000 - 110,000; Full time

Job summary

Horizontal Talent is seeking an onsite Facilities Coordinator to support a busy San Francisco office. You will coordinate vendors, respond to tickets, and manage day-to-day building needs with professionalism and care.

Responsibilities include coordinating deliveries and janitorial services, handling urgent building issues, and leading office moves or reconfigurations from planning to execution while ensuring safety and compliance with local requirements.

Qualifications

• 4+ years of experience in facilities coordination or building operations.
• Working knowledge of HVAC, elevators, plumbing, lighting, and other facilities systems.
• Experience coordinating office moves, restacks, or reconfigurations.
• Strong organizational skills with the ability to manage multiple priorities.
• Excellent communication and customer service skills.
• Ability to take initiative, solve problems, and stay effective in a fast-paced environment.
• Comfort with hands-on work and a willingness to support a variety of operational tasks.
• Ability to lift up to 50 pounds.

Responsibilities

• Coordinate with vendors that support daily office operations, including deliveries, supplies, and janitorial services.
• Respond to workplace and facilities tickets promptly and provide clear, service‑focused support.
• Address urgent building issues by engaging the appropriate vendors or resources.
• Complete minor repairs and maintenance tasks as needed while coordinating more complex work with external partners.
• Support emergency response efforts in partnership with Security and help maintain compliance with local requirements.
• Own HVAC‑related coordination, including preventive maintenance, larger projects, and vendor relationships.
• Lead office move coordination, restacks, and workspace reconfigurations from planning through execution.
• Set up furniture and workstation arrangements for meetings, events, and employee needs.
• Help maintain standard operating procedures and contribute to a positive office culture.
• Partner closely with People Operations, Security, site coordinators, and vendors to support a safe and welcoming workplace.

Skills

Facilities coordination

Vendor management

Office moves coordination

Customer service

Safety compliance

Physical tasks

4+ years facilities exp

HVAC knowledge

Elevator knowledge

Plumbing knowledge

Job description

Join a dynamic workplace team supporting a busy, fast‑paced office environment where you’ll help keep operations running smoothly, spaces functional, and employees supported. This onsite Facilities Coordinator role is ideal for someone who enjoys hands‑on problem‑solving, coordinating vendors, and managing day‑to‑day building needs with professionalism and care.

Responsibilities

• Coordinate with vendors that support daily office operations, including deliveries, supplies, and janitorial services.
• Respond to workplace and facilities tickets promptly and provide clear, service‑focused support.
• Address urgent building issues such as elevator outages, restroom leaks, and appliance malfunctions by engaging the appropriate vendors or resources.
• Complete minor repairs and maintenance tasks as needed while coordinating more complex work with external partners.
• Support emergency response efforts in partnership with Security and help maintain compliance with local requirements.
• Own HVAC‑related coordination, including preventive maintenance, larger projects, and vendor relationships.
• Lead office move coordination, restacks, and workspace reconfigurations from planning through execution.
• Set up furniture and workstation arrangements for meetings, events, and employee needs.
• Help maintain standard operating procedures and contribute to a positive office culture.
• Partner closely with People Operations, Security, site coordinators, and vendors to support a safe and welcoming workplace.

Skills

• 4+ years of experience in facilities coordination or building operations.
• Working knowledge of HVAC, elevators, plumbing, lighting, and other facilities systems.
• Experience coordinating office moves, restacks, or reconfigurations.
• Strong organizational skills with the ability to manage multiple priorities.
• Excellent communication and customer service skills.
• Ability to take initiative, solve problems, and stay effective in a fast‑paced environment.
• Comfort with hands‑on work and a willingness to support a variety of operational tasks.
• Ability to lift up to 50 pounds.

Preferred Skills

• Experience managing HVAC projects or a preventive maintenance program.
• Background supporting moves or restacks in a multi‑building or high‑growth environment.
• Prior vendor management experience.
• Experience with permit, license, and inspection requirements.
• Familiarity with food and beverage service or hospitality support.
• Interest in artificial intelligence and its safe, beneficial development.
• Experience in a tech company or startup environment.

Horizontal Talent is committed to fostering a diverse, equitable, and inclusive workplace where people of all backgrounds can thrive. We welcome candidates who bring different experiences, perspectives, and strengths, and we value a collaborative environment built on respect and belonging.

By applying for this position, you acknowledge and agree that Horizontal Talent may contact you regarding your application using automated technology, including phone calls, SMS/text messages, or email, which may be delivered by our virtual AI recruiter, Alex.

For those that join the team, we offer competitive compensation and benefits including medical, dental, vision, and retirement. Check out all we have to offer and how you can become part of the Horizontal Talent Team.

The pay range for this role is $40 - $80 per hour based on qualifications and experience.