Facilities Support Coordinator

HKA Enterprises; Chicago (IL); On-site; USD 32,000 - 34,000; Part time

Job summary

HKA Enterprises is seeking a part-time Facilities Support Coordinator for our busy Chicago office. This onsite role (25 hours/week) coordinates vendor activities, facilities requests, and office services, with a pay range of $23.00-$25.00 per hour.

You will handle service requests, maintain safety procedures, and manage records and invoices while protecting confidential information. Physical tasks include light custodial duties and lifting up to 50 lbs.

Qualifications

• Experience in facilities, office services, or similar customer-support environments.
• Strong organizational, communication, and problem-solving skills.
• Ability to manage multiple priorities in a fast-paced office.

Responsibilities

• Coordinate service requests, preventive maintenance, repairs, supplies, workspace needs, and vendor activities
• Communicate effectively with employees, leaders, contractors, and property management
• Identify issues, elevate risks appropriately, and follow through to resolution
• Maintain working knowledge of office safety, security, and emergency procedures
• Use Microsoft Office and learn work-order, purchasing, and facilities-related systems
• Maintain accurate records; process invoices, purchase requests, and support budget/compliance tracking
• Work independently and collaboratively while protecting confidential information
• Perform physical tasks as needed, including walking, bending, lifting up to 50 lbs., and light custodial duties

Skills

Organizational skills

Communication skills

Problem-solving

Tools

Microsoft Office

Job description

Seeking a Facilities Support Coordinator to manage workplace operations in a busy office. This part-time, onsite role (25 hrs/week) coordinates vendor activities, facilities requests, and office services. Pay: $23.00 - $25.00 per hour

Key Responsibilities:

• Coordinate service requests, preventive maintenance, repairs, supplies, workspace needs, and vendor activities
• Communicate effectively with employees, leaders, contractors, and property management
• Identify issues, elevate risks appropriately, and follow through to resolution
• Maintain working knowledge of office safety, security, and emergency procedures
• Use Microsoft Office and learn work-order, purchasing, and facilities-related systems
• Maintain accurate records; process invoices, purchase requests, and support budget/compliance tracking
• Work independently and collaboratively while protecting confidential information
• Perform physical tasks as needed, including walking, bending, lifting up to 50 lbs., and light custodial duties (office/break room maintenance)

Required Qualifications:

• Prior experience in facilities, office services, property operations, hospitality, administration, or a comparable customer-support environment
• Strong organizational, communication, and problem-solving skills
• Ability to manage multiple priorities in a fast-paced office setting

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