Office Coordinator

AppleOne Employment Services; Chicago (IL); On-site; USD 30,000 - 34,000; Part time

Job summary

AppleOne Employment Services in Chicago, IL, is seeking a part-time Office Coordinator for a contract/temporary role. This onsite position supports a professional engineering services environment, helping keep the office running smoothly, assisting employees, coordinating workplace needs, and creating a safe, organized, and welcoming atmosphere.

The role focuses on coordinating services, vendor communications, and records management while maintaining a collaborative, client-oriented office

Qualifications

• 1 to 2 years of relevant experience in facilities support, office services, administration, property operations, hospitality, or a customer-support environment.
• Strong customer service, interpersonal, written, and verbal communication skills.
• Proficiency with Microsoft Office and the ability to learn work-order, purchasing, and facilities-related systems.
• Ability to work independently and collaboratively while adapting to changing priorities.

Responsibilities

• Coordinate office service requests, preventive maintenance, repairs, supply needs, workspace requests, and vendor activities.
• Serve as a helpful onsite resource for employees, leaders, contractors, vendors, and property management.
• Maintain a clean, safe, functional, and welcoming office environment, including support for office, break room, and kitchen areas.
• Track work orders, maintain records, process invoices or purchase requests, and support budget and compliance documentation.

Skills

Customer service

Communication skills

Microsoft Office

Record keeping

Problem-solving

Interpersonal skills

Job description

Job Summary

We are seeking a part-time Office Coordinator for a contract/temporary opportunity in Chicago, IL within a professional engineering services environment. This onsite role is ideal for a service-oriented administrative and facilities support professional who enjoys keeping an office running smoothly, supporting employees, coordinating workplace needs, and creating a safe, organized, and welcoming environment.

The Office Coordinator will play an important role in day-to-day office operations, vendor coordination, facilities requests, supplies, workspace support, and employee service needs. This is a great opportunity for someone who values teamwork, dependable onsite support, and a collaborative office setting where strong communication, organization, and follow-through are highly valued.

Key Responsibilities

• Coordinate office service requests, preventive maintenance, repairs, supply needs, workspace requests, and vendor activities.
• Serve as a helpful onsite resource for employees, leaders, contractors, vendors, and property management.
• Maintain a clean, safe, functional, and welcoming office environment, including support for office, break room, and kitchen areas.
• Track work orders, maintain records, process invoices or purchase requests, and support budget and compliance documentation.
• Monitor office safety, security, emergency procedures, and workplace policies, escalating issues as needed.
• Respond to changing priorities and urgent onsite needs while maintaining confidentiality and professionalism.

Compensation and Benefits

• Pay rate: $22 to $25 per hour.
• Job type: Contract/Temporary.
• Schedule: Part-time, 25 hours per week.
• Work arrangement: Onsite in Chicago, IL.

Required Qualifications and Skills

• Coordinate daily facilities and office support activities in a busy professional office.
• Manage service requests, vendor communication, supplies, workspace needs, and maintenance follow-up.
• Support office safety, security, employee service needs, and administrative processes.
• Maintain accurate records, purchase requests, invoices, and facilities-related tracking.
• 1 to 2 years of relevant experience in facilities support, office services, administration, property operations, hospitality, or a customer-support environment.
• Strong customer service, interpersonal, written, and verbal communication skills.
• Ability to work effectively with employees, leaders, contractors, vendors, and property management.
• Sound judgment, practical problem-solving skills, and the ability to escal...
• Proficiency with Microsoft Office and the ability to learn work-order, purchasing, and facilities-related systems.
• Strong attention to detail when maintaining records, tracking work, and supporting compliance requirements.
• Ability to work independently and collaboratively while adapting to changing priorities.
• Ability to meet the physical requirements of the role, including walking through office areas, bending, stooping, pushing, sitting for long periods, typing, and lifting up to 50 lbs.
• Willingness to perform tasks that may be custodial in nature, including office, break room, and kitchen maintenance support.

Preferred Qualifications

• Experience supporting facilities or office operations in an engineering, professional services, corporate office, or similar workplace environment.
• Prior experience coordinating vendors, contractors, property management requests, or preventive maintenance activities.
• Familiarity with work-order systems, purchasing processes, invoice tracking, or office supply management.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.

https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.