Part-Time Executive Assistant to Senior Pastor

Green Castle Baptist Church; Louisville (KY); Hybrid; USD 28,000 - 36,000; Part time

Benefits offered by this job

Flexible schedule

Paid time off

Job summary

Green Castle Baptist Church in Louisville, KY is seeking an Executive Assistant to provide high-level administrative and operational support to the Senior Pastor and Executive Pastor. This part-time role focuses on discretion, organization, and managing multiple priorities in a dynamic ministry environment.

The position is approximately 30 hours per week with a mix of on-site and limited hybrid work. Candidates should excel at calendar coordination, correspondence, and coordinating leadership

Qualifications

• Experience as an executive or administrative assistant is required.
• Strong organizational and communication skills.
• Ability to exercise discretion and maintain confidentiality.
• Demonstrated emotional intelligence and professional interpersonal engagement.
• Proficiency with Microsoft Office and digital tools.
• Experience in church or nonprofit settings preferred.

Responsibilities

• Provide direct administrative support to executive leadership, including calendar management, scheduling, correspondence, and meeting coordination.
• Serve as primary point of contact between executive leadership and staff, ministry leaders, members, and external partners.
• Draft, edit, and format correspondence, reports, agendas, and official church documents for Senior & Executive Pastors.
• Provide proactive administrative support by managing priorities, scheduling, logistics, and leadership coordination.
• Manage calendars including meetings, worship-related commitments, and pastoral engagements.
• Prepare agendas, take notes, track action items, and follow up to ensure execution.
• Coordinate logistics for leadership meetings, retreats, funerals, weddings, and major church events.
• Assist with travel arrangements and itineraries when required.
• Handle confidential information with discretion and integrity.
• Maintain organized digital and physical filing systems.
• Support internal communications and leadership updates.
• Partner with Communications Manager to align leadership messaging.
• Assist in improving administrative workflows and systems.
• Manage office logistics and administrative tools.
• Support church initiatives and strategic priorities.

Skills

Calendar management

Communication skills

Discretion & confidentiality

Emotional intelligence

Microsoft Office

Digital tools

Tools

Microsoft Office Suite

Digital tools

Job description

Green Castle Baptist Church in Louisville, KY is seeking an Executive Assistant to provide high-level administrative and operational support to the Senior Pastor and Executive Pastor. This part-time role focuses on discretion, organization, and managing multiple priorities in a dynamic ministry environment.

The position is approximately 30 hours per week with a mix of on-site and limited hybrid work. Candidates should excel at calendar coordination, correspondence, and coordinating leadership