Part-Time Executive Assistant to President (Hybrid)

Brinox USA, Inc.; Charlotte (NC); Hybrid; USD 34,000 - 48,000; Part time

Benefits offered by this job

Paid time off

401(k) plan

Company holidays

W-2 with benefits

Job summary

Brinox USA, Inc. is seeking a highly organized Part-Time Administrative Assistant to support the President US Operations and the team in Charlotte.

Responsibilities include scheduling, travel arrangements, expense tracking, vendor coordination, onboarding, and general office management. The role offers hybrid work, approximately 15-20 hours weekly, with competitive hourly pay and benefits for a part-time position.

Qualifications

• Bachelor's Degree or equivalent professional experience.
• At least 3 years of administrative support/office management experience.
• Ability to work independently, exercise sound judgment, and maintain confidentiality.
• Excellent organizational skills, attention to detail, and ability to manage multiple priorities.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Outlook, Word, Excel, Teams, and learning new software quickly.
• Experience coordinating travel, purchasing, vendors, and facilities.

Responsibilities

• Assist the President with daily administrative activities, correspondence, and follow-up on action items.
• Help organize and prioritize emails, send routine correspondence, and coordinate communications.
• Manage calendar, schedule meetings, and coordinate appointments.
• Arrange domestic and international travel, including flights, hotels, rental cars, and related logistics.
• Track deadlines and follow up with internal and external contacts as needed.
• Assist with purchasing supplies, tools, equipment, and other business necessities, also for construction site teams.
• Research vendors, obtain quotations, compare pricing, and coordinate orders.
• Track purchases, deliveries, and outstanding items.
• Coordinate with vendors and service providers to resolve routine issues.

Skills

Independent work

Organization

Communication

Multitasking

Confidentiality

Education

Bachelor's Degree or equivalent

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft Teams

Job description

Brinox USA, Inc. is seeking a highly organized Part-Time Administrative Assistant to support the President US Operations and the team in Charlotte.

Responsibilities include scheduling, travel arrangements, expense tracking, vendor coordination, onboarding, and general office management. The role offers hybrid work, approximately 15-20 hours weekly, with competitive hourly pay and benefits for a part-time position.