Part-Time Executive Assistant to CEO & Board | Bilingual, Hybrid

Ascendo-Resources; New York (NY); Hybrid; USD 28,000 - 41,000; Part time

Job summary

Ascendo-Resources is seeking a Part-Time Administrative Assistant to support a Board member and the CEO in a hybrid environment in New York. The role requires strong administrative and communication skills, with a focus on reliable calendar management, meeting coordination, and professional correspondence.

The position offers part-time hours, a predictable afternoon schedule, and onsite attendance for meetings and events as needed.

Qualifications

• 2+ years of administrative support experience, preferably supporting senior leaders.
• Strong calendar management and meeting coordination skills.
• Excellent written and verbal communication abilities.
• Experience coordinating travel and preparing expense reports.
• Ability to multitask and adapt to changing priorities.

Responsibilities

• Provide administrative support to a Board member and the CEO.
• Manage calendars, schedule appointments, and coordinate meetings.
• Organize meeting logistics, events, and related materials.
• Monitor and respond to emails and calls, directing inquiries appropriately.
• Draft and organize correspondence, documents, and records.
• Coordinate travel arrangements and expense reports when needed.
• Track follow-ups, deadlines, and outstanding requests.
• Maintain organized files and handle confidential information with discretion.
• Adapt to changing executive and Board needs, including occasional onsite support.

Skills

Calendar management

Meeting coordination

Communication

Travel coordination

Expense reports

Multitasking

Attention to detail

Independence

Bilingual English Spanish

Job description

Ascendo-Resources is seeking a Part-Time Administrative Assistant to support a Board member and the CEO in a hybrid environment in New York. The role requires strong administrative and communication skills, with a focus on reliable calendar management, meeting coordination, and professional correspondence.

The position offers part-time hours, a predictable afternoon schedule, and onsite attendance for meetings and events as needed.