Executive Assistant to President — Hybrid, Bonus Eligible

Airspool LLC; Las Vegas (NV); Hybrid; USD 28,000 - 40,000; Part time

Job summary

Airspool LLC seeks an Executive Assistant to the President in Las Vegas. The role covers client follow-up, HR tasks, reception duties, marketing support, accounting entries, shipping coordination, insurance research, and Alibaba sourcing.

Initially a contractor ~20 hours/week, with potential to go full-time, partial remote work, and bonus potential based on performance. You will wear many hats and help grow client satisfaction and company revenue through proactive administrative support and

Qualifications

• You need to have some track record of success (e.g., high GPA for a college degree; past high achievement in a career).
• Be a hard worker, understand what 'Do what you say, say what you do' means, and be willing to live it.

Responsibilities

• Follow up on shipping problems
• Initiate UPS returns
• Client follow-up for ongoing concerns
• Send training videos
• Get W-9s and issue 1099s
• Answer incoming calls/texts/instant messages
• Follow up on larger, custom quotes
• Clarify orders from colder regions to discuss product options
• Manage ads and respond to social media
• Enter banking and credit card transactions into QuickBooks
• Reconcile monthly tallies in QuickBooks
• File state sales tax for nexus states
• Develop 1099s and analyze margins
• Research and book travel

Skills

Customer-centric focus

Wearing multiple hats

Hard worker

Job description

$25/hr. + very substantial bonus potential based on your performance/our performance.

employment type

contract

mid level

job title

Executive Assistant to Airspool President

Hi Achiever,

If you're good, and good at (and enjoy) wearing a lot of hats, this one may be for you. Airspool is a fast-growth company that helps clients with solar air conditioning and heating. Check out airspool.com and Airspool on YouTube.

You should have an interest and/or experience in these areas...

Client follow-up

• Follow up on shipping problems
• Initiate UPS returns
• Client follow-up for ongoing concerns
• Send training videos

HR

• Get W-9s
• Issue 1099s

Reception

• Answer incoming calls
• Answer incoming text messages
• Answer incoming instant messages
• Follow up on larger, custom quotes
• Clarify orders from colder regions to discuss product options

Marketing assistance

• Manage Facebook and Google ads for best performance
• Respond to Reddit and other social media forums
• Create simple Facebook/Instagram postings
• Help create YouTube videos (filming or editing; develop content ideas)
• Respond to YouTube comments

Accounting

• Enter banking transactions into QuickBooks
• Enter credit card transactions into QuickBooks
• Reconcile monthly tallies in QuickBooks
• File state sales tax for states where we have nexus
• Develop 1099s
• Create accurate cost of goods sold Excel sheets
• Analyze current margins to help determine pricing
• Research and book travel

Insurance

• Research insurance options for property and worker’s compensation
• Help receive incoming shipments
• Take physical inventory

Importing

• Research potential vendors on Alibaba
• Communicate with Alibaba vendors with the intent of sourcing
• Create Alibaba orders after negotiating timing and pricing

Shipping

• Book UPS pickups
• Creating and applying UPS labels to order
• Handle UPS claims
• Follow up on shipments to confirm they arrived okay
• Develop agents to help with many of the above tasks

You need to have some track record of success (e.g., high GPA for a college degree; past high achievement in a career), be a hard worker, understand what 'Do what you say, say what you do means,' and be willing to live it, and have a customer-centric focus. Check out our client reviews. Those are all real--nothing's deleted. If our clients aren't happy, we're not happy, so you'll be compensated for helping us grow our reputation and revenue as a bonus to the above areas and other areas as they become necessary to grow our reputation and revenue. You'll work with me to create your own bonus plan.

The details:

Initially, this will be a contractor position of about 20 hours/week, but soon, if things go well, it will be a full-time position. Around half the day can be at home, and half at the office downtown. So, ideally, you should live within 15-20 minutes from downtown. We start late and end late to avoid traffic (around 10 - 6).

How to apply

Write a cover letter on how your interests and abilities meet some or most of these areas, and include your resume. Email it to [e-mail] . And, yes, I'm working to make a decision now, so apply now if this looks compelling. Thanks!

--Dave

Principals only. Recruiters, please don't contact this job poster.