Part-Time Executive Assistant to Global CMO (Hybrid)

BCL Search; Washington (District of Columbia); Hybrid; USD 52,000 - 58,000; Part time

Job summary

BCL Search is seeking a highly polished Part-Time Executive Assistant to support the Global Chief Medical Officer at a fast-growing healthcare technology company in Washington, DC. You will manage calendars, travel, meetings, and correspondence, while protecting the CMO's time with discretion and proactive planning.

Ideal candidates have significant EA experience at a C-level, strong organization, superb communication, and the ability to work hybrid in a distributed, global organization.

Qualifications

• Significant hands-on EA experience supporting a C-level or senior executive.
• Proven experience managing complex calendars and multi-time-zone scheduling.

Responsibilities

• Provide proactive, high-level administrative support to the Global Chief Medical Officer.
• Manage complex calendar, prioritizing requests and protecting preparation/travel time.
• Coordinate domestic and international travel, including flights, hotels, ground transport, and itineraries.
• Handle multi-time-zone scheduling across a global, distributed organization.
• Triage emails, draft routine correspondence, and flag items needing executive attention.
• Coordinate internal and external meetings with participants, links, and materials.
• Provide timely follow-up and reminders to close out items.
• Prepare and process expense reports and reimbursements.
• Handle confidential information with discretion and sound judgment.
• Coordinate with other EAs to ensure scheduling coverage.
• Anticipate conflicts and administrative needs before they arise.

Skills

Executive Assistant

Calendar management

Multi-time-zone scheduling

Travel coordination

Discretion

Hybrid work

Tools

Google Workspace

Job description

BCL Search is seeking a highly polished Part-Time Executive Assistant to support the Global Chief Medical Officer at a fast-growing healthcare technology company in Washington, DC. You will manage calendars, travel, meetings, and correspondence, while protecting the CMO's time with discretion and proactive planning.

Ideal candidates have significant EA experience at a C-level, strong organization, superb communication, and the ability to work hybrid in a distributed, global organization.