Part-Time and Temp to Perm Executive Assistant to global, C-suite Executive at growing Tech company

BCL Search; Washington (District of Columbia); Hybrid; USD 52,000 - 58,000; Part time

Job summary

BCL Search is seeking a highly polished Part-Time Executive Assistant to support the Global Chief Medical Officer at a fast-growing healthcare technology company in Washington, DC. You will manage calendars, travel, meetings, and correspondence, while protecting the CMO's time with discretion and proactive planning.

Ideal candidates have significant EA experience at a C-level, strong organization, superb communication, and the ability to work hybrid in a distributed, global organization.

Qualifications

• Significant hands-on EA experience supporting a C-level or senior executive.
• Proven experience managing complex calendars and multi-time-zone scheduling.

Responsibilities

• Provide proactive, high-level administrative support to the Global Chief Medical Officer.
• Manage complex calendar, prioritizing requests and protecting preparation/travel time.
• Coordinate domestic and international travel, including flights, hotels, ground transport, and itineraries.
• Handle multi-time-zone scheduling across a global, distributed organization.
• Triage emails, draft routine correspondence, and flag items needing executive attention.
• Coordinate internal and external meetings with participants, links, and materials.
• Provide timely follow-up and reminders to close out items.
• Prepare and process expense reports and reimbursements.
• Handle confidential information with discretion and sound judgment.
• Coordinate with other EAs to ensure scheduling coverage.
• Anticipate conflicts and administrative needs before they arise.

Skills

Executive Assistant

Calendar management

Multi-time-zone scheduling

Travel coordination

Discretion

Hybrid work

Tools

Google Workspace

Job description

Part-Time and Temp to Perm Executive Assistant to global, C-suite Executive at growing Tech company

• Washington, DC

Our client, a rapidly growing global healthcare technology company, is seeking an experienced and highly polished Part-Time, Temp to Perm Executive Assistant to support its Global Chief Medical Officer. This is a fantastic opportunity to partner closely with a senior, highly visible executive in a fast-paced, global organization while maintaining a consistent part-time schedule.

The ideal candidate is proactive, detail-oriented, and exceptionally organized, with the judgment and confidence to independently manage a busy executive’s day-to-day priorities. This person will serve as a trusted administrative partner to the Global CMO, helping protect his time, anticipate needs, and ensure that calendars, travel, meetings, and follow-up are handled seamlessly. The role is ideal for an experienced EA who genuinely enjoys executive support and is specifically seeking a long-term, part-time opportunity.

RESPONSIBILITIES

• Provide proactive, high-level administrative support to the Global Chief Medical Officer
• Manage a complex and ever-changing calendar, prioritizing scheduling requests, resolving conflicts, and protecting preparation and travel time
• Coordinate domestic and international travel, including flights, accommodations, ground transportation, itineraries, and last-minute changes
• Manage multi-time-zone scheduling across a global and distributed organization
• Triage designated emails and administrative requests, draft routine correspondence, and appropriately flag items requiring the CMO’s attention or decision
• Coordinate internal and external meetings, including confirming participants, links, logistics, and existing materials
• Provide timely administrative follow-up and reminders to ensure outstanding items are completed
• Prepare and process expense reports and reimbursements
• Handle confidential and sensitive information with discretion and sound judgment
• Coordinate closely with other Executive Assistants to ensure appropriate scheduling and coverage
• Anticipate potential conflicts, missing information, and administrative needs before they arise

REQUIREMENTS

• Significant hands-on Executive Assistant experience supporting a C-level or similarly senior executive in a fast-paced environment
• Proven experience managing complex calendars, multi-time-zone scheduling, and domestic and international travel
• Exceptional attention to detail, organization, and follow-through
• Strong judgment and ability to independently prioritize, problem-solve, and elevate when appropriate
• Polished and professional written and verbal communication skills
• High level of discretion when handling confidential or sensitive matters
• Proactive, dependable, and comfortable working independently within a hybrid environment
• Experience supporting a physician, public-facing executive, or senior leader within healthcare or health technology is a plus
• Experience working across international or distributed teams is a plus
• Familiarity with Google Workspace preferred
• Must be based in the Washington, DC area and available to meet with the CMO in person once per week

HOURS / SCHEDULE

Part-time, approximately 20 hours per week
Approximately 4 hours per day, Monday-Friday, with flexibility around exact working hours
Hybrid schedule with one in-person meeting per week in Washington, DC
Initial 6-month contract-to-hire opportunity