Senior Executive Assistant to CCO (Hybrid) - Biotech

Disc Medicine; Massachusetts; Hybrid; USD 127,000 - 156,000; Full time

Job summary

Disc Medicine is seeking an experienced executive assistant to support the Chief Commercial Officer and the commercial leadership team in a dynamic hybrid role. The ideal candidate will bring a decade of senior-level support experience in pharma/biotech, excellent organization, and superior communication skills to help keep the commercial organization running smoothly.

Responsibilities include managing calendars, coordinating meetings and travel, preparing materials for executive and board

Qualifications

• Minimum 10 years as an executive assistant or operations coordinator.
• Minimum 5 years supporting senior executives in pharma/biotech.
• Strong understanding of the commercial functions within a pharma/biotech company.
• Excellent organizational, communication, and interpersonal skills.
• Proficiency in Microsoft Office Suite and other relevant software.
• High level of professionalism, discretion, and the ability to work independently with multiple priorities.

Responsibilities

• Manage the CCO's calendar, prioritize and coordinate meetings, and arrange domestic and international travel.
• Manage correspondence and communications, serving as a professional point of contact with internal and external stakeholders.
• Prepare agendas, meeting materials, presentations, and minutes; track action items and follow up on deadlines.
• Prepare confidential documents and materials for Executive Team, Board, and senior-level meetings.
• Anticipate the CCO's needs and provide high-level administrative support to maximize effectiveness.
• Coordinate calendars and travel for VP Marketing, VP Marketing Access, and VP Commercial Operations.
• Coordinate cross-functional Commercial meetings with Medical Affairs, Regulatory, Finance, Legal, and others.
• Support meetings with agendas, pre-reads, notes, and follow-up.
• Identify process improvements and support special projects for the Commercial organization.
• Coordinate logistics for commercial events, conferences, leadership meetings, and off-sites.
• Support external meetings with customers, partners, consultants, vendors, investors, and others.
• Process expense reports for CCO and commercial leaders.
• Collaborate with Finance, Procurement, and other functions on invoices, contracts, and related matters.

Education

Bachelor's degree in Business Administration, Communications, or a related field is preferred.

Job description

Disc Medicine is seeking an experienced executive assistant to support the Chief Commercial Officer and the commercial leadership team in a dynamic hybrid role. The ideal candidate will bring a decade of senior-level support experience in pharma/biotech, excellent organization, and superior communication skills to help keep the commercial organization running smoothly.

Responsibilities include managing calendars, coordinating meetings and travel, preparing materials for executive and board