Hybrid Executive Assistant for Medical Affairs Projects

ProPharma; Raleigh (NC); Hybrid; USD 65,000 - 90,000; Full time

Job summary

ProPharma is seeking an experienced Executive Assistant to support the Group Vice President and senior Medical Affairs leadership. The role will manage calendars, meetings, travel, and budgets, coordinating across teams to ensure smooth operations and timely communications.

Hybrid work flexibility is offered to enable collaboration with colleagues in the Medical Affairs group and related functions. The ideal candidate will bring 5+ years of multinational experience, exceptional organizational

Qualifications

• 5+ years’ experience supporting senior management in a multinational company.
• Excellent organization, problem solving and discretion with sensitive information.

Responsibilities

• Act as an Executive Assistant for the GVP and senior Medical Affairs leaders.
• Manage calendars, meetings, travel, and email for leadership team.
• Coordinate team meetings, video conferences, agendas, notes, and attendees.
• Organize business travel and expense reports.
• Provide logistics support for internal and external events.
• Assist with budget planning and tracking with Finance.
• Support Medical Affairs SharePoint and contact lists.
• Assist with vendor contracts and purchasing processes as needed.
• Liaise with Administrative Assistants across the company.

Skills

Executive support

Calendar management

Budgeting

Communication

Education

BA or equal by experience

Tools

Office Suite (Excel, Word, PowerPoint, Outlook)

Job description

ProPharma is seeking an experienced Executive Assistant to support the Group Vice President and senior Medical Affairs leadership. The role will manage calendars, meetings, travel, and budgets, coordinating across teams to ensure smooth operations and timely communications.

Hybrid work flexibility is offered to enable collaboration with colleagues in the Medical Affairs group and related functions. The ideal candidate will bring 5+ years of multinational experience, exceptional organizational