Part-Time Executive Assistant to City Administrators

American-Fork-City; American Fork (UT); On-site; USD 25,000 - 39,000; Part time

Job summary

American Fork City seeks an Executive Assistant to the Mayor, City Administrator, and executive staff. This role provides confidential administrative support to help leadership stay responsive to residents and business community.

The on-site schedule is about 20–24 hours per week, Monday-Thursday 9:00 AM–2:00 PM with every other Tuesday evening. Responsibilities include calendar management, drafting correspondence, meeting prep, travel coordination, and handling sensitive information with

Qualifications

• High school diploma with 5 years of related experience or equivalent.
• Advanced proficiency with Microsoft Office/Outlook, spreadsheets, presentations, and database systems.
• Strong discretion and confidentiality; Caselle experience preferred.

Responsibilities

• Manage executive calendars, scheduling, and meeting logistics.
• Draft, edit, and route correspondence, reports, and presentations.
• Prepare meeting agendas/materials and maintain accurate records.
• Coordinate travel, special meetings, and expense processing.
• Serve as a professional first point of contact and support special projects.

Skills

Microsoft Office

Outlook

Spreadsheets

Presentations

Database systems

Education

High school diploma

Office practices/technology training

Tools

Caselle

Job description

American Fork City seeks an Executive Assistant to the Mayor, City Administrator, and executive staff. This role provides confidential administrative support to help leadership stay responsive to residents and business community.

The on-site schedule is about 20–24 hours per week, Monday-Thursday 9:00 AM–2:00 PM with every other Tuesday evening. Responsibilities include calendar management, drafting correspondence, meeting prep, travel coordination, and handling sensitive information with