Part-Time Executive Assistant | Minute-Taker & Calendar Pro

City of Omaha; Omaha (NE); On-site; USD 36,000 - 39,000; Part time

Job summary

The City of Omaha seeks a part-time administrative professional to perform varied clerical duties and support the Executive team. You will handle minutes, correspondence, scheduling, and front-desk tasks while following established policies and procedures.

Required are a high school diploma with six years of office experience, strong computer skills, ability to travel domestically and internationally, and excellent written and verbal communication.

Qualifications

• Knowledge of modern office procedures and practices
• Strong business English spelling and commercial mathematics
• Ability to take notes or meeting minutes and transcribe them neatly and accurately
• Ability to learn and adapt to computer and electronics technology and software
• Ability to prioritize multiple projects and meet deadlines
• Ability to compose correspondence and reports
• Ability to travel domestically and internationally by air
• Ability to maintain confidentiality

Responsibilities

• Greet clients and visitors and direct them to staff or rooms
• Handle phone calls and RSVP management
• Organize emails, mail, and documents
• Schedule appointments and arrange travel for staff
• Draft and format documents and policies
• Maintain calendars and filing systems
• Prepare meeting notices and distribute minutes
• Support staff with reports and special projects
• Coordinate relationships with hotels and venues
• Assist with recruitment and interviews as needed
• Maintain CRM contacts and vendor relationships

Skills

Office terminology

Business English

Note taking

Transcribing minutes

Computer literacy

Independent judgment

Travel ability

Written communication

Confidentiality

Safety awareness

Education

High school diploma or equivalent

Tools

Microsoft Office

CRM database

Job description

The City of Omaha seeks a part-time administrative professional to perform varied clerical duties and support the Executive team. You will handle minutes, correspondence, scheduling, and front-desk tasks while following established policies and procedures.

Required are a high school diploma with six years of office experience, strong computer skills, ability to travel domestically and internationally, and excellent written and verbal communication.