Hybrid Executive Assistant to the Dean

University of New England; Biddeford (ME); Hybrid; USD 52,000 - 78,000; Full time

Job summary

University of New England is seeking a Senior Assistant to the Dean to provide high-level administrative and office support to the Dean of the College of Professional Studies. The role manages the Dean's calendar, meetings, travel, and communications, coordinating across colleges, departments, and external partners.

The position is full-time, professional staff, with hybrid work options and on-campus days at the Portland, ME campus.

Qualifications

• Bachelor's degree or equivalent experience.
• 3–5 years of executive administrative support.
• Experience managing complex calendars and multiple priorities.
• Excellent written and verbal communication.
• Strong organizational skills and attention to detail.
• Ability to handle confidential information with discretion.
• Proficiency with Microsoft Office and virtual meeting tools.
• Ability to work independently while managing priorities.
• Coordinate travel and event logistics.
• Serve as central administrative resource for the Dean's Office.

Responsibilities

• Manage the Dean's calendar, including scheduling meetings, events, travel, and priorities.
• Coordinate meetings across colleges, departments, and external organizations to align schedules.
• Prepare meeting agendas, materials, presentations, and briefing documents.
• Attend meetings, take notes, track follow-up actions.
• Screen and prioritize communications; route inquiries.
• Coordinate travel arrangements and prepare itineraries and expenses.
• Assist with confidential correspondence and sensitive matters.
• Serve as primary contact for the Dean's Office.
• Coordinate daily office operations and maintain filing systems.
• Support budget tracking, purchases, and procurement processes.
• Prepare reports, presentations, and correspondence.

Skills

Calendar management

Communication

Discretion with confidential info

Organizational skills

Independent work

Education

Bachelor's degree

Tools

Microsoft Office Suite

Virtual meeting platforms

Job description

University of New England is seeking a Senior Assistant to the Dean to provide high-level administrative and office support to the Dean of the College of Professional Studies. The role manages the Dean's calendar, meetings, travel, and communications, coordinating across colleges, departments, and external partners.

The position is full-time, professional staff, with hybrid work options and on-campus days at the Portland, ME campus.