Administrative Assistant to the Associate Dean

OSU Oregon State University; Corvallis (OR); Presencial; USD 49 000 - 83 000; Tempo parcial

Vantagens oferecidas por esta oferta de emprego

Medical, Dental, Vision

Life Insurance

Retirement savings

Paid leave

Tuition reduction

Flexible work arrangements

Employee assistance program

Resumo da oferta

Oregon State University’s College of Education seeks an Administrative Assistant to the Associate Dean. This part‑time, 0.50 FTE, 12‑month professional faculty role supports executive tasks, faculty affairs, and program initiatives.

The role emphasizes confidentiality, project coordination, and process improvement, with strong communication across campus partners. Qualifications include a Bachelor's degree and three years of administrative support experience, proficiency in Office Suite, and the

Qualificações

• Bachelor's degree and three years of administrative support experience.
• Experience independently coordinating multiple projects, priorities, and deadlines.
• Experience preparing, editing, and managing professional correspondence with accuracy.

Responsabilidades

• Provide Executive-Level Administrative Support: Manage the Associate Dean's calendar, schedule meetings, coordinate travel, prepare correspondence and presentations, and maintain confidential records.
• Coordinate Faculty Affairs and Academic Processes: Support curriculum development and review, academic program changes, promotion and tenure activities, and related faculty affairs processes.
• Manage Projects, Timelines, and Follow-Up: Track deadlines, deliverables, approvals, and action items; coordinate with faculty, staff, committees, and university partners to ensure timely completion.
• Support Faculty Development and Program Initiatives: Coordinate professional development activities, continuing education programs, research-related initiatives, grants communications, and faculty recognition efforts.
• Develop and Improve Administrative Systems: Create and maintain tracking tools, reports, electronic records, forms, process maps, and procedural documentation to improve administrative efficiency and consistency.
• Coordinate Communication and Collaboration: Serve as a liaison between the Associate Dean, faculty, staff, students, university offices, and external partners to facilitate information sharing and advance college priorities.
• Maintain Confidentiality and Support Sensitive Processes: Provide discreet administrative support for faculty and student concerns, maintain confidential documentation, and ensure appropriate handling of sensitive information.

Conhecimentos

Bachelor's degree

Administrative support

Project coordination

Professional correspondence

Office Suite

Confidential records

Written communication

Verbal communication

Independent work

Collaboration

Inclusive excellence

Formação académica

Bachelor's degree

Ferramentas

Outlook

Word

Excel

PowerPoint

Electronic file management

Collaboration tools

Project management tools

Descrição da oferta de emprego

Job Summary: The College of Education is seeking an Administrative Assistant to the Associate Dean. This is a part-time (0.50 FTE), 12-month, professional faculty position. For over a century, Oregon State University has been a leader in the field of education. From our cutting-edge research to our commitments to social justice and lifelong learning, we prepare and empower the next generation of change-makers as teachers, counselors, higher education leaders, and scholars.

Key Responsibilities

• Provide Executive‑Level Administrative Support: Manage the Associate Dean's calendar, schedule meetings, coordinate travel, prepare correspondence and presentations, and maintain confidential records.
• Coordinate Faculty Affairs and Academic Processes: Support curriculum development and review, academic program changes, promotion and tenure activities, and related faculty affairs processes.
• Manage Projects, Timelines, and Follow‑Up: Track deadlines, deliverables, approvals, and action items; coordinate with faculty, staff, committees, and university partners to ensure timely completion.
• Support Faculty Development and Program Initiatives: Coordinate professional development activities, continuing education programs, research‑related initiatives, grants communications, and faculty recognition efforts.
• Develop and Improve Administrative Systems: Create and maintain tracking tools, reports, electronic records, forms, process maps, and procedural documentation to improve administrative efficiency and consistency.
• Coordinate Communication and Collaboration: Serve as a liaison between the Associate Dean, faculty, staff, students, university offices, and external partners to facilitate information sharing and advance college priorities.
• Maintain Confidentiality and Support Sensitive Processes: Provide discreet administrative support for faculty and student concerns, maintain confidential documentation, and ensure appropriate handling of sensitive information.

Qualifications

REQUIRED QUALIFICATIONS

• Bachelor's degree and three years of experience providing administrative support to an administrator.
• Demonstrated experience independently coordinating multiple projects, priorities, and deadlines.
• Demonstrated experience preparing, editing, and managing professional correspondence, reports, meeting materials, and records with a high degree of accuracy and attention to detail.
• Demonstrated proficiency using Office Suite (Outlook, Word, Excel, and PowerPoint), electronic file management systems, and collaboration or project management tools; and the ability to learn and effectively utilize new software applications and technology systems.
• Demonstrated effective written and verbal communication skills.
• Demonstrated ability to work independently, prioritize competing responsibilities, exercise sound judgment, and maintain confidentiality when handling sensitive information.
• Demonstrated ability to establish and maintain effective working relationships with individuals from a variety of backgrounds and experiences.
• Demonstrated commitment to promoting and enhancing inclusive excellence.
• This position is designated as a critical or security‑sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self‑report convictions and those in youth programs may have additional criminal history checks every 24 months.

PREFERRED QUALIFICATIONS

• Experience working in higher education.
• Experience providing administrative support to a dean, associate dean, department head, director, or other senior‑level administrator.
• Experience supporting or coordinating faculty affairs and academic processes, such as promotion and tenure, curriculum administration, faculty development, or academic program coordination.
• Experience developing or improving administrative processes, workflows, tracking systems, forms, or procedural documentation.
• Experience coordinating committees, meetings, events or professional development programs.

Working Conditions / Schedule

The role is based in a typical office environment and operates primarily during standard business hours, with occasional evening work required to support meetings and college events. Work may be performed in‑person, remotely, or in a hybrid environment as determined by operational needs and university policy.

Salary Range

$48,946 - $83,068.

Anticipated Start Date: 2026-10-12

We are an Equal Opportunity Employer, including disability, protected veteran, and other protected status. OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system.

If you have questions or concerns about the pre‑employment check, please contact OSU's Employee and Labor Relations team at [e-mail].

Total Rewards Package

• Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents.
• Free confidential mental health and emotional support services, and counseling resources.
• Retirement savings paid by the university.
• A generous paid leave package, including holidays, vacation and sick leave.
• Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities.
• Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program.
• Optional lifestyle benefits such as pet, accident, and critical care insurance, giving you peace of mind and the support you need to thrive in all aspects of your life.
• Future and current OSU employees can use the Benefits Calculator to learn more about the full value of the benefits provided at OSU.

Locations: Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport. Oregon State's beautiful, historic and state‑of‑the‑art main campus is located in one of America's best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances.

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is a) in response to a formal complaint or charge, b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or c) consistent with the contractor's legal duty to furnish information.

At Oregon State University, no qualified person shall, solely by reason of disability, be denied access to, participation in, or the benefits of, any program or activity operated by the University. If requested, OSU will provide reasonable accommodation to applicants in order to provide access to the application, interviewing and selection process. You are not required to note the presence of a disability on your application to receive an accommodation. Please request any reasonable accommodations for disability as early as possible in the application and search process. Requests may be directed to the hiring unit, or to the Office of Equal Opportunity and Access at [phone]. See Request an Accommodation Procedures for the OSU policy.

Oregon State University, in compliance with state and federal laws and regulations, including Title IX and its regulations, does not unlawfully discriminate and prohibits discrimination in any education program or activity that it operates, including in academic admissions and employment. The university prohibits unlawful discrimination on the basis of age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin (including ancestry and ethnicity), citizenship, marital or family status, pregnancy or related conditions, disability, genetic information, protected veteran status / service in the uniformed service, or any other status protected by law or OSU policy.

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