Part-Time Executive Assistant | Organized & Proactive

Element Appliance Company; Edina (MN); On-site; USD 25,000 - 39,000; Part time

Job summary

Element TV Company, LP is seeking an Executive Assistant to support our Executive Leaders. The role involves managing schedules, data entry, task management, and handling project documentation.

The position is part-time (typically 5-6 hours per day), Monday through Friday, with occasional evenings and weekends as duties demand. Responsibilities include calendar management, travel arrangements, expense reporting, meeting coordination, drafting agendas and minutes, and drafting and proofreading

Qualifications

• 2-3 years of administrative support experience in a professional environment.
• Bachelor's degree or equivalent experience.
• Strong interpersonal and communication skills, ability to multitask and work in a team.
• Proficiency in Outlook, Word, Excel, PowerPoint and desktop publishing software.

Responsibilities

• Manage executive calendars, including scheduling meetings, appointments, and coordinating with internal and external stakeholders.
• Provide daily, in-person support for the internal functioning of the VPs, including meetings upon request.
• Manages and maintains schedules, appointments, and travel arrangements, and timely prepares expense reports.
• Organizes meetings to maximize productivity and discussion; drafts agendas and minutes and ensures follow-up action items are clearly assigned and subsequently completed.
• Provide calendar management for executive team; prioritize inquiries and requests, makes judgments and recommendations to ensure smooth day-to-day engagements.
• Implements a communication process ensuring that stakeholders are provided with the appropriate information in the necessary timeframes.
• Provides general administrative support including writing, note taking, editing, archiving, of work, business documents and presentations.
• Answers inquiries and/or referring requests to the appropriate person/department for resolution.
• Develop and implement office procedures related to the coordination of information.
• Attends meetings as assigned, taking notes and reporting on actions.
• Coordinates and prepares for meetings and events to include preparing an agenda, scheduling teleconferences, and conference space as required, facilitating refreshments, and transcribing and distributing meeting minutes.
• Draft, edit, and proofread various documents, correspondence, reports, and presentations on behalf of the executives.
• Conduct research and compile information for special reports and presentations as requested by company executives and senior leadership.
• Order supplies, lunches, meals as requested

Skills

Interpersonal skills

Multitasking

Communication skills

Attention to detail

Education

Bachelor's degree or equivalent experience

Tools

Microsoft Office

Job description

Element TV Company, LP is seeking an Executive Assistant to support our Executive Leaders. The role involves managing schedules, data entry, task management, and handling project documentation.

The position is part-time (typically 5-6 hours per day), Monday through Friday, with occasional evenings and weekends as duties demand. Responsibilities include calendar management, travel arrangements, expense reporting, meeting coordination, drafting agendas and minutes, and drafting and proofreading