Executive Personal Assistant to CFO

Pocketbook Agency; Los Angeles (CA); On-site; USD 117,000 - 143,000; Full time

Benefits offered by this job

Discretionary bonus

Job summary

Pocketbook Agency in Downtown Los Angeles is seeking an Executive Personal Assistant to support a senior executive in both business and personal capacities. The role demands a polished, highly organized professional for a fast-paced environment with attention to every detail.

Candidate should have 5–8+ years of EA experience, be able to create C-Suite presentations, and be fluent in AI (Claude preferred). In-person, Monday–Friday, with duties spanning property, vehicle logistics, travel, and

Qualifications

• 5–8+ years of experience in an Executive Assistant or Executive Personal Assistant capacity.
• Experience supporting a high-level executive with both professional and personal needs.
• Fluent in AI (Claude preferred).
• Able to create C-Suite level presentations.
• Highly discreet, trustworthy and dependable.

Responsibilities

• Manage complex calendaring, scheduling, and executive logistics.
• Provide full executive assistant support, including coordination of meetings, appointments, and day-to-day administrative needs.
• Oversee personal assistant responsibilities, ensuring the executive’s personal affairs run smoothly.
• Coordinate property-related logistics across multiple residences.
• Help manage vehicle-related administration, including registrations, maintenance, and upkeep.
• Track and handle household-related tasks and special projects as needed.
• Assist with travel coordination and occasional off-site or residence-related support.
• Travel to additional residences as needed to support property, household, or executive-related matters.
• Support additional business and personal projects with discretion and efficiency.

Skills

Calendar management

Meeting coordination

Travel coordination

Discretion

Proactive problem-solving

Communication

Tools

Claude AI

Job description

We are seeking a polished, highly organized Executive Personal Assistant to support a senior executive in both business and personal capacities. This is a critical role for someone who thrives in a fast-paced environment, can anticipate needs, and takes pride in ensuring every detail is handled seamlessly.

Key Responsibilities

• Manage complex calendaring, scheduling, and executive logistics
• Provide full executive assistant support, including coordination of meetings, appointments, and day-to-day administrative needs
• Oversee personal assistant responsibilities, ensuring the executive’s personal affairs run smoothly
• Coordinate property-related logistics across multiple residences
• Help manage vehicle-related administration, including registrations, maintenance, and upkeep
• Track and handle household-related tasks and special projects as needed
• Assist with travel coordination and occasional off-site or residence-related support
• Travel to additional residences as needed to support property, household, or executive-related matters
• Support additional business and personal projects with discretion and efficiency

Ideal Candidate

• 5–8+ years of experience in an Executive Assistant or Executive Personal Assistant capacity
• Experienced supporting a high-level executive with both professional and personal needs
• Must be fluent in AI (Claude preferred)
• Must be able to create C-Suite level presentations
• Highly discreet, trustworthy, and dependable
• Comfortable in a direct, fast-moving environment
• Polished and professional, while also adaptable and easy to work with
• Tactically sharp, proactive, and resourceful
• Able to anticipate needs, problem-solve independently, and execute with minimal oversight
• Willing to work in-person and be available during the executive’s core working hours
• Ability to travel as needed

Location & Schedule

• Full-time, in-person Monday-Friday based in Downtown Los Angeles
• Standard business-hour expectations, with an emphasis on early morning presence when the executive is in office
• Up to $130,000 DOE, plus discretionary bonus

Pocketbook Agency is acting solely as a recruiting and placement firm for this position and is not the employer of record for this role unless otherwise explicitly stated. All hiring decisions, compensation, benefits, and employment terms are determined by the client employer. By applying, you acknowledge that submission of an application does not guarantee placement or employment.

Pocketbook Agency is an equal opportunity recruiting firm and does not discriminate in its recruiting, screening, or placement practices based on race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability, veteran status, or any other protected characteristic under applicable law.