Part-Time Executive Assistant — In-Office, 20–25 hrs/week

McCloskey Partners, LLC; Pennsylvania; On-site; USD 34,000 - 48,000; Part time

Job summary

McCloskey Partners, LLC is seeking a highly organized Part-time Executive Assistant to provide in-office support to an executive. The role emphasizes calendar management, email handling, travel coordination, and proactive project follow-up in a 20–25 hour/week schedule.

The ideal candidate demonstrates strong organizational skills, reliability, and discretion, with the ability to anticipate needs and maintain smooth day-to-day operations.

Qualifications

• Highly organized and dependable outlook with proactive approach.
• Excellent written and verbal communication skills.
• Experience supporting executives is a plus.
• Comfortable handling multiple tasks and changing priorities.

Responsibilities

• Calendar and appointment management
• Email and communication support
• Scheduling meetings, reservations, and travel
• Research and follow-up on projects
• Invoicing and expense tracking
• Keeping track of deadlines and action items
• Occasional personal and household-related administrative tasks
• General organization and executive support
• Anticipating needs and helping keep day-to-day priorities moving

Skills

Calendar management

Email & communication

Scheduling meetings & travel

Research & follow-up

Invoicing & expense tracking

Deadline tracking

Administrative tasks

Organization & planning

Proactive problem solving

Job description

McCloskey Partners, LLC is seeking a highly organized Part-time Executive Assistant to provide in-office support to an executive. The role emphasizes calendar management, email handling, travel coordination, and proactive project follow-up in a 20–25 hour/week schedule.

The ideal candidate demonstrates strong organizational skills, reliability, and discretion, with the ability to anticipate needs and maintain smooth day-to-day operations.