Part Time Administrative Assistant

McCloskey Partners, LLC; Pennsylvania; Vor Ort; USD 34.000 - 48.000; Teilzeit

Zusammenfassung

McCloskey Partners, LLC is seeking a highly organized Part-time Executive Assistant to provide in-office support to an executive. The role emphasizes calendar management, email handling, travel coordination, and proactive project follow-up in a 20–25 hour/week schedule.

The ideal candidate demonstrates strong organizational skills, reliability, and discretion, with the ability to anticipate needs and maintain smooth day-to-day operations.

Qualifikationen

• Highly organized and dependable outlook with proactive approach.
• Excellent written and verbal communication skills.
• Experience supporting executives is a plus.
• Comfortable handling multiple tasks and changing priorities.

Aufgaben

• Calendar and appointment management
• Email and communication support
• Scheduling meetings, reservations, and travel
• Research and follow-up on projects
• Invoicing and expense tracking
• Keeping track of deadlines and action items
• Occasional personal and household-related administrative tasks
• General organization and executive support
• Anticipating needs and helping keep day-to-day priorities moving

Kenntnisse

Calendar management

Email & communication

Scheduling meetings & travel

Research & follow-up

Invoicing & expense tracking

Deadline tracking

Administrative tasks

Organization & planning

Proactive problem solving

Jobbeschreibung

Part-Time Executive Assistant

In Office (9:00 AM-2:00 PM)

We’re looking for a highly organized, dependable, and proactive Executive Assistant to provide part-time support to a busy executive.

This is a great opportunity for someone who enjoys keeping things organized, anticipating needs, and making sure the details are handled. The consistent daytime schedule is especially well suited for someone looking to return to professional work, maintain a strong work-life balance, or take on a meaningful role without the demands of a traditional full-time schedule.

Schedule:

Monday-Thursday or Friday, approximately 9:00 AM-2:00 PM, we are somewhat flexible on the schedule

Location:

In-office in the Chestnut Hill neighborhood of Philadelphia

Type:

Part-time, approximately 20-25 hours per week

Compensation:

$25 - $35/hour, depending on experience

What you’ll help with

• Calendar and appointment management
• Email and communication support
• Scheduling meetings, reservations, and travel
• Research and follow-up on projects
• Invoicing and expense tracking
• Keeping track of deadlines and action items
• Occasional personal and household-related administrative tasks
• General organization and executive support
• Anticipating needs and helping keep day-to-day priorities moving

Who would thrive in this role

You’re gritty, organized, emotionally intelligent, resourceful, and comfortable taking initiative. You notice the little things, communicate clearly, and have good judgment about when to handle something independently and when to ask a question. You’re dependable, discreet, personable, and comfortable working closely with an executive. You enjoy creating order, following through on details, and making someone’s day run more smoothly.

Previous Executive Assistant experience is a plus, but we’re equally interested in candidates with strong professional experience who may be returning to the workforce or looking for a consistent part-time opportunity that fits naturally into daytime hours.

Ideal qualities

• Strong attention to detail
• Excellent written and verbal communication
• High emotional intelligence
• Reliable and consistent follow-through
• Comfortable with technology and learning new systems
• Strong judgment and discretion
• Proactive without overstepping
• Willing to hold others (including your boss) accountable
• Able to prioritize and work independently
• Warm, professional, and easy to communicate with
• Comfortable handling both business and occasional personal tasks

This role would be a great fit for someone who values being a part of a small and growing team, enjoys bringing order to a busy environment, and wants to make a meaningful contribution within a part-time structure.