Part-Time Executive Assistant: Discreet, Strategic Support

Elder Care Advocacy Services Inc; Jamison (PA); On-site; USD 25,000 - 39,000; Part time

Job summary

Elder Care Advocacy Services Inc. in Jamison, PA is seeking an Executive Assistant to the President to help ensure smooth daily operations.

You will coordinate schedules, manage communications, and organize financial records with accuracy and discretion to support leadership in serving clients. This role requires meticulous organization, confidentiality, and proactive problem-solving, with flexibility for variable hours and local errands.

Qualifications

• Experience supporting C-suite or senior leaders preferred.
• Strong confidentiality and judgment in handling sensitive matters.
• Excellent organizational skills across multiple clients and priorities.
• Proactive mindset and ability to anticipate needs.
• Proficient with standard office software and scheduling tools.

Responsibilities

• Provide day-to-day administrative and organizational support to the President
• Manage the President's calendar, coordinate appointments and meetings, and track deadlines
• Retrieve, sort, organize mail and important documents
• Review bills and assist with payments and financial records
• Assist with guardianship paperwork, court filings, and related documents
• Coordinate with medical providers, facilities, and legal professionals
• Handle incoming calls and emails with timely responses
• Maintain confidential client records and files
• Support IT and office systems, including scheduling platforms
• Track outstanding tasks and coordinate follow-ups
• Complete occasional errands and document deliveries
• Identify opportunities to improve organization and workflows

Skills

Executive support

Calendar management

Communication

Discretion

Multitasking

Financial record keeping

Attention to detail

Independent work

Tools

Microsoft Office

Email software

Job description

Elder Care Advocacy Services Inc. in Jamison, PA is seeking an Executive Assistant to the President to help ensure smooth daily operations.

You will coordinate schedules, manage communications, and organize financial records with accuracy and discretion to support leadership in serving clients. This role requires meticulous organization, confidentiality, and proactive problem-solving, with flexibility for variable hours and local errands.