Part-Time Events & Membership Coordinator

Smartsearchonline; Artesia (CA); On-site; USD 21,000 - 34,000; Part time

Benefits offered by this job

Flexible schedule

Part-time position

Job summary

Smartsearchonline in Artesia, CA is seeking a Part-time Events Coordinator / Office Assistant for a short-term contract. The role blends event coordination with general office support, engaging with members and vendors, and helping staff manage communications.

The schedule requires about 3 days per week in-office, with flexible hours including evenings and weekends as needed for events. Ideal candidates are highly organized, with strong communication and interpersonal skills, and proficiency in

Qualifications

• Excellent verbal and written communication skills.
• Strong interpersonal and relationship-building abilities.
• Highly organized with exceptional attention to detail.
• Ability to manage multiple priorities and meet deadlines.
• Self-motivated and able to work independently.
• Proficiency with Microsoft Office (Word, Excel, Outlook).
• Previous administrative, customer service, event coordination, hospitality, nonprofit, chamber, or community relations experience preferred.

Responsibilities

• Attend and assist with networking events, grand openings, business mixers, community events, and board meetings.
• Coordinate event logistics with local businesses, venues, sponsors, and vendors.
• Prepare event materials, promotional collateral, membership information, and registration documents.
• Assist with event setup, guest registration, photography coordination, and attendee engagement.
• Support event planning efforts from concept through execution.
• Answer incoming phone calls, emails, and general inquiries.
• Retrieve, organize, and distribute mail and communications.
• Maintain accurate records of memberships, events, and organizational communications.
• Assist with membership applications, renewals, and member follow-up.
• Welcome members, prospective members, and guests while promoting programs, events, and membership benefits.
• Provide general administrative support to leadership and board members as needed.

Skills

Verbal communication

Written communication

Interpersonal skills

Organization

Multitasking

Self-motivation

Microsoft Office

Tools

Microsoft Office

Job description

Smartsearchonline in Artesia, CA is seeking a Part-time Events Coordinator / Office Assistant for a short-term contract. The role blends event coordination with general office support, engaging with members and vendors, and helping staff manage communications.

The schedule requires about 3 days per week in-office, with flexible hours including evenings and weekends as needed for events. Ideal candidates are highly organized, with strong communication and interpersonal skills, and proficiency in