Part-Time Office Coordinator: Admin, Events & Rentals

Sun Communities; California (MO); On-site; USD 37,000 - 52,000; Part time

Benefits offered by this job

401(k) Plan with employer matching

Employee Assistance Program

Identity Theft Insurance

Team Member Perks & Discounts

Site Rent Discounts

Paid sick leave

Paid holidays & jury duty pay

Job summary

Sun Communities is seeking a Part-Time Office Coordinator to manage routine office duties and assist with planning community events. The role requires handling resident communications, processing payments in Yardi, and supporting the Community Manager with a range of administrative tasks.

Key duties include preparing notices, scheduling clubhouse events, managing supplies, and coordinating with the underwriting team on approvals.

Qualifications

• High School Diploma or GED is required.
• 2 years in administrative experience is required.
• 6 months in NetSuite experience is preferred.
• 6 months in property management office experience is preferred.
• Excellent written and verbal communication skills.
• Excellent problem solving skills.
• Professional appearance.
• Must have a valid driver’s license.

Responsibilities

• Greets and establishes rapport with guests, residents, and prospects; relays feedback to the Community Manager.
• Prepares and distributes resident and community communications and notices.
• Collects and posts deposits, fees, rent, and other payments in Yardi; records and issues receipts.
• Completes and reconciles community reports and maintains records per the Operations Manual.
• Performs general administrative tasks (phones, typing, copying, filing).
• Reviews and codes invoices for Community Manager approval.
• Schedules clubhouse rentals and processes rental fees.
• Maintains office supplies and processes supply orders.
• Makes collection calls for rent and submits bad debt files to collections.
• Processes resident move-ins and move-outs per Operations Manual.
• Assists with planning resident relations events and activities.
• Assists with marketing materials related to homes for sale and events as directed by the Community Manager.
• Directs sales inquiries to the Community Manager and logs prospect information in Yardi.
• Assists prospective residents by checking inventory; shows homes to prospects and assists with rental applications.
• Forwards Sun Homes customer service requests to the Community Manager in a timely fashion.
• Coordinates underwriting approvals for prospective residents; tracks approvals and denials.
• Maintains petty cash and records expenditures.
• Prepares bank deposits and performs daily bank runs as needed.
• Drives as an essential function of the role to support community operations.

Skills

Administrative skills

Communication skills

Problem solving

Professional appearance

Education

High School Diploma or GED

Tools

NetSuite

Job description

Sun Communities is seeking a Part-Time Office Coordinator to manage routine office duties and assist with planning community events. The role requires handling resident communications, processing payments in Yardi, and supporting the Community Manager with a range of administrative tasks.

Key duties include preparing notices, scheduling clubhouse events, managing supplies, and coordinating with the underwriting team on approvals.