Part-Time Event Planner for Signature Initiatives

Bentley-University; Waltham (MA); Hybrid; USD 28,000 - 34,000; Part time

Job summary

Bentley University is seeking a fractional Program Assistant to plan and execute four signature events over the coming year. The role is part-time, with afternoon hours typically 2:30–5:00 PM and occasional evenings, on-site with some remote work as appropriate.

The successful candidate will coordinate end-to-end event logistics, manage invites and registrations, track budgets, draft communications, and provide day-of support and post-event follow-up under the supervision of Prof.

Qualifications

• Bachelor’s degree required.
• Proven experience planning and executing events from concept to completion.
• Exceptional organization and attention to detail; able to juggle multiple timelines.
• Strong written and verbal communication; professional presence with guests and vendors.
• Proficiency with Google Workspace or Microsoft Office; CRM tools a plus.

Responsibilities

• Lead end-to-end planning for four initiative events per year: build timelines and run-of-show documents, manage budgets, and keep every workstream on schedule.
• Coordinate all event logistics, including dealing with distinguished guests, organizing AV needs, materials, and staffing or volunteer coverage.
• Manage invitations, registration, and RSVP tracking; maintain clean attendee and stakeholder lists with CRM-style accuracy.
• Draft event communications — save-the-dates, reminders, briefing documents, and thank-you/follow-up notes.
• Serve as day-of point person: oversee setup, greet and manage guests and speakers, troubleshoot in real time, and lead breakdown.
• Track expenses and produce a brief post-event recap for each initiative, capturing attendance, outcomes, and lessons learned.
• Provide light administrative support between events: scheduling planning meetings, keeping shared documents current, and following up on action items.

Skills

Event planning

Organization

Communication

CRM tools

Budget management

Education

Bachelor's degree

Tools

Google Workspace

Microsoft Office

CRM software

Job description

Bentley University is seeking a fractional Program Assistant to plan and execute four signature events over the coming year. The role is part-time, with afternoon hours typically 2:30–5:00 PM and occasional evenings, on-site with some remote work as appropriate.

The successful candidate will coordinate end-to-end event logistics, manage invites and registrations, track budgets, draft communications, and provide day-of support and post-event follow-up under the supervision of Prof.