Part-Time Admin & Event Coordinator – In-Person Birmingham

Schechter Wealth; Birmingham (MI); On-site; USD 23,000 - 26,000; Part time

Benefits offered by this job

Paid time off

Holiday pay

Floating holiday

On-site office in Birmingham

Job summary

Schechter Wealth is seeking a Part-Time Administrative Assistant & Event Coordinator for their Birmingham, MI office. The role focuses on providing administrative support, coordinating calendars, and managing the DASH CRM system, along with planning and executing company and client events.

The position requires on-site presence, flexibility for occasional evenings, and the potential to grow into a full-time role. Proficiency with MS Outlook/Word/Excel and confidentiality are essential.

Qualifications

• Strong organizational and time-management skills.
• Friendly, professional, and comfortable interacting with clients, vendors, and employees.
• Strong verbal and written communication skills.
• Excellent attention to detail and follow-through.
• Ability to manage multiple assignments and changing priorities.
• Comfortable working independently as well as collaboratively as part of a team.

Responsibilities

• Provide general administrative support to team members and departments as needed.
• Assist with scheduling meetings, coordinating calendars, and confirming appointments.
• Enter and maintain information in the DASH CRM system, ensuring information is accurate and up to date.
• Coordinate food orders, reservations, meeting materials, and other arrangements for internal and client meetings.
• Handle confidential and sensitive information with professionalism and discretion.
• Provide additional administrative support and assist with special projects as assigned.
• Plan and coordinate assigned company, client, advisor, and employee events from initial planning through execution.
• Assist with the planning and execution of larger events and initiatives in partnership with other team members.
• Coordinate event logistics, including venues, catering, invitations, RSVPs, entertainment, gifts, signage, and event materials.
• Coordinate event-related travel, transportation, and accommodations, including flights, hotels, ground transportation, and other logistical arrangements as needed.
• Communicate and coordinate with vendors, venues, and internal team members to ensure event details are completed accurately and on schedule.
• Maintain guest lists, RSVP tracking, event timelines, budgets, checklists, and related communications.
• Research and coordinate venues, restaurants, vendors, and other event resources.
• Assist with event setup, onsite coordination, and breakdown for both onsite and offsite events.
• Support event communications and follow-up before and after events.
• Maintain an organized calendar of upcoming events, deadlines, and key deliverables.

Skills

Organizational skills

Time management

Communication

Multitasking

Confidentiality

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

General office technology

Job description

Schechter Wealth is seeking a Part-Time Administrative Assistant & Event Coordinator for their Birmingham, MI office. The role focuses on providing administrative support, coordinating calendars, and managing the DASH CRM system, along with planning and executing company and client events.

The position requires on-site presence, flexibility for occasional evenings, and the potential to grow into a full-time role. Proficiency with MS Outlook/Word/Excel and confidentiality are essential.