Part-Time CPA Firm Admin Assistant

RC THORNTON ACCOUNTANTS GROUP LLC; Phoenix (AZ); On-site; USD 22,000 - 33,000; Part time

Benefits offered by this job

Part-time 30 hours per week

Hourly pay

Flexible schedule

Career growth opportunities

Job summary

RC THORNTON ACCOUNTANTS GROUP LLC is seeking a dependable Administrative Assistant to provide part-time support to our CPA firm. You will handle calls, scheduling, database management, and digital filing to ensure the team operates smoothly.

The ideal candidate is reliable with strong software skills and a friendly demeanor, capable of handling calendar management and document processing with accuracy.

Qualifications

• Previous experience as an Administrative Assistant or in a similar position.
• Familiarity with standard office equipment such as copiers, printers and fax machines.
• Excellent computer skills and knowledge of Microsoft Outlook, Word, and Excel.
• Highly organized with excellent communication skills.

Responsibilities

• Answer incoming phone calls and route them to the appropriate person.
• Schedule appointments and maintain calendars and contacts.
• Take meeting minutes, print weekly database reports.
• Update database and project management software in CCH Axcess.
• Send internal and external emails, call and remind clients about appointments.
• Process mail and deliveries.
• Print and scan documents.
• Maintain copy room and supplies.
• Manage social media content.

Skills

Microsoft Outlook

Microsoft Word

Microsoft Excel

Strong communication

Highly organized

Tools

CCH Axcess

Job description

Benefits/Perks

• Part time about 30 hours per week (hourly pay, no PTO, no medical benefits)
• Flexible schedule start time between 6am to 8am
• Career Growth Opportunities in Accounting

Job Summary

We are seeking a dependable Administrative Assistant to join our team. In this role, you will provide part-time up to 30 hours a week in support to our Certified Public Accounting (CPA) Firm, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include answering phone calls, scheduling appointments, database management, and digital filing. The ideal candidate is dependable with great software skills and a friendly demeanor.

Responsibilities

• Answer incoming phone calls and route them to the appropriate person
• Schedule appointments and maintain calendars and contacts
• Take meeting minutes, print weekly database reports
• Update database and project management software in CCH Axcess
• Send internal and external emails, call and remind clients about appointments
• Process mail and deliveries
• Print and scan documents
• Maintain copy room and supplies
• Manage social media content

Qualifications

• Previous experience as an Administrative Assistant or in a similar position
• Familiarity with standard office equipment such as copiers, printers and fax machines
• Excellent computer skills and knowledge of Microsoft Outlook, Word, and Excel
• Highly organized with excellent communication skills